Personal Assistant

Job Description

Office Manager
Purpose of Role
We are hiring a dynamic and highly organized Office Manager cum Executive Assistant to support
the Regional Managing Director (RMD) - India, ensuring efficient management of schedules,
stakeholders, and overall office operations.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do.
Simply, their success is our success. Wellbeing and safety are both essential for learners and
learning. Therefore, we are consistent in identifying potential safeguarding and Health Safety
issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and
differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the
most difference. We apply school policies and procedures and embody the shared ideas of our
community.
Are financially responsible. We make financial choices carefully based on the needs of the
children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and
professional development and school improvement.
Key Responsibilities KPI s
1.Business Operations Executive Enablement
Enable leadership effectiveness through structured coordination, prioritization, and execution
support.
What this looks like:
- Proactively help manage leadership priorities, enabling focus on high-impact activities
- Track key deliverables, decisions, and follow-ups across functions
- Prepare briefs, summaries, and decision-support materials
- Handle confidential matters with discretion
KPIs:
- 95% adherence to leadership priorities and timelines
- 100% tracking of critical action items with clear ownership
- Leadership satisfaction score 4.5/5
2. Analytics, MIS Business Insights
Own data visibility and enable insight-led decision-making.
What this looks like:
- Design and maintain dashboards (Admissions, Finance, HR, Operations)
- Ensure accuracy, consistency, and timely reporting
KPIs:
- 100% on-time MIS/report delivery
- 98% data accuracy across reports
- Reduction in manual reporting effort by 30%+
International Schools Partnership - General Document
3. Travel Calendar Optimization
Maximize leadership productivity through intelligent scheduling and seamless logistics.
What this looks like:
- End-to-end travel planning (cost, efficiency, contingency)
- Optimize calendars to balance strategic focus vs operational meetings
- Anticipate conflicts and proactively resolve
KPIs:
- 95% schedule adherence with minimal last-minute disruptions
- Travel cost optimization of 10-15% YoY
- Zero critical travel or scheduling failures
- Leadership time allocation: 60% on strategic priorities
4. Stakeholder Management Coordination
Ensure alignment, clarity, and execution across internal and external stakeholders.
What this looks like:
- Act as a central coordination point across functions
- Ensure clear communication, timelines, and accountability
- Follow through on commitments and escalate risks proactively
KPIs:
- 95% stakeholder deliverables completed on time
- Reduction in follow-up cycles/escalations by 20%+
- Stakeholder satisfaction score 4.5/5
5. Project Management Process Improvement
Drive execution discipline and continuous improvement.
What this looks like
- Track key projects with timelines, milestones, and dependencies
- Identify inefficiencies and implement standardized processes
- Support cross-functional initiatives
KPIs:
- 90% projects delivered on time
- At least 2-3 process improvements/quarter
- 20% cycle time reduction in key workflows
- Clear RAG status visibility for all priority projects
6. Event Meeting Governance
Ensure high-quality planning, execution, and follow-through of leadership forums.
What this looks like:
- Plan leadership meetings, reviews, and key events
- Ensure agenda quality, documentation, and action tracking
- Manage logistics and stakeholder coordination
KPIs:
- 100% meetings with pre-read, agenda, and MOM documented
- 95% completion of meeting action items within agreed timelines
- Event satisfaction score 4.5/5
- Zero major execution gaps in flagship events
Education
- Graduate in Business / Management / Finance or relevant field
- MBA or equivalent preferred
Experience
- 4-6+ years in Executive Assistant / Business Operations / Office Management roles
- Strong experience working with senior leadership teams
International Schools Partnership - General Document
- Demonstrated capability in analytics, MIS, and cross-functional coordination
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and
expects all staff and volunteers to share this commitment. All post holders are subject to
appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent
covering the previous 10 years employment history.
ISP Commitment to Diversity, Inclusion and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and
retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender
expression, age, disability status, neurodivergence, socio-economic background or other
demographic characteristics. Candidates who share our vision and principles and are interested in
contributing to the success of ISP through this role are strongly encouraged to apply

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.