Personal Assistant

Job Summary

We are looking for a smart, proactive, well-organized and trustworthy Personal Assistant to the Managing Director to provide executive, administrative and coordination support. The role will involve managing the MDs schedule, meetings, communication, travel and follow-ups while maintaining strict confidentiality. These are common responsibilities in current PA-to-MD roles.

Key Responsibilities

• Manage the MD’s calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings and prepare required documents.
• Handle calls, emails, correspondence and communication on behalf of the MD.
• Prepare reports, presentations, MIS, letters, MOMs and other business documents.
• Coordinate with department heads, clients, vendors and other stakeholders.
• Follow up on tasks assigned by the MD and ensure timely closure.
• Maintain a daily task tracker and follow-up report.
• Arrange travel, hotel bookings, transportation and meeting logistics.
• Accompany the MD to business meetings, client meetings or official visits when required.
• Maintain confidential records, documents and sensitive business information.
• Assist the MD with business and administrative activities.
• Handle urgent and time-sensitive assignments professionally.
• Maintain proper filing and documentation.

Candidate Requirements

• Graduate in any discipline.
• 3–5 years of experience as PA, Personal Secretary, Executive Assistant or similar role.
• Excellent English communication and email drafting skills.
• Strong knowledge of MS Word, Excel and PowerPoint.
• Excellent coordination, follow-up and multitasking abilities.
• Good organizational and time-management skills.
• Professional personality and presentable communication.
• High level of confidentiality, integrity and discretion.
• Ability to work independently and handle last-minute changes.
• Experience working directly with a MD/Director/CEO will be preferred.