Personal Assistant

Job Purpose :

The Personal Assistant will provide high-level administrative and organizational support to senior management. The role involves managing schedules, handling correspondence, coordinating meetings and travel arrangements, and ensuring smooth day-to-day operations. The ideal candidate will demonstrate strong discretion, excellent communication skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Role & responsibilities

• Calendar & Schedule Management Arrange meetings, appointments, and events Avoid scheduling conflicts .Remind executives of deadlines and important events
• Communication Management Screen calls, emails, and messages .Draft emails, letters, or reports Communicate with internal teams and external stakeholders
• Meeting Preparation Prepare agendas, presentations, and documents Take notes or minutes during meetings Follow up on action items
• Document & Data Management Organize files, reports, and confidential documents Maintain records and databases .Prepare reports for executive review
• Project Support Assist in planning and tracking projects Coordinate with teams to meet deadlines Conduct research or gather data when needed
• Office & Stakeholder Coordination Liaise with other staff and departments Help manage office operations if needed .Ensure smooth communication across teams
• Confidentiality & Discretion Handle sensitive information with care .Maintain privacy of executive and company matters