Personal Assistant

About the Role

We are looking for a highly organized, discreet, and proactive Personal Assistant to the Managing Director, to provide comprehensive administrative, coordination, and executive support. The role demands sharp communication, rigorous follow-up, calendar and travel management, and the judgment to manage confidential and time-sensitive matters independently. Given the closeness of this role to the MD's day-to-day operations, honesty, loyalty, integrity, and sound common sense are non-negotiable attributes for this position.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments, and end-to-end domestic and international travel logistics.
• Coordinate with internal teams, customers, partners, and senior external stakeholders on the MD's behalf.
• Schedule and coordinate leadership meetings, business reviews, and strategic discussions.
• Prepare meeting agendas, presentations, minutes of meetings (MOMs), and action-item trackers, and drive timely closure with stakeholders.
• Monitor key deadlines, commitments, and pending decisions on the MD's behalf.
• Handle confidential documents, correspondence, and business information with the highest discretion and integrity.
• Draft and manage professional emails and official communications.
• Maintain executive dashboards, MIS, and reports as required.
• Support the MD in day-to-day administrative and business coordination, including outside standard working hours when required.
• Assist with events, conferences, leadership visits, and related organizational activities.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Rigorous follow-up and stakeholder management skills.
• Proficiency in MS Office, Outlook, Excel, PowerPoint, and Teams; comfort with project/task-tracking tools (e.g. Asana, Trello, or Notion) is a plus.
• Ability to handle confidential information with absolute discretion; willingness to sign an NDA.
• Professional demeanor with a proactive, solution-oriented approach; ability to work independently under pressure.
• Flexibility and willingness to work extended hours, including evenings and non-working days, in line with the MD's schedule.