Personal Assistant

Personal Assistant to the Owner

Location: Jankipuram, Lucknow, Uttar Pradesh
Employment Type: Full-Time
Working Hours: 10:00 AM 6:00 PM, Monday to Friday
Experience: 2-5 years preferred
Education: Graduate
Compensation: Competitive salary based on experience and suitability

About the Role

We are looking for a reliable, organized, and proactive Personal Assistant to the owner to support the day-to-day management and operations of our growing interior design and real estate company.

The successful candidate will work closely with the Owner and will be responsible for managing schedules, coordinating with clients and vendors, following up on tasks, maintaining records, preparing documents, and ensuring that important day-to-day activities are completed efficiently and on time.

This is a dynamic role that requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities independently.

Key Responsibilities

• Manage the owner's daily schedule, appointments, meetings, and reminders.
• Coordinate and follow up with clients, vendors, contractors, designers, and other stakeholders.
• Maintain regular communication with clients and provide timely updates as directed by the owner.
• Schedule and coordinate client meetings, site visits, vendor meetings, and other appointments.
• Track pending tasks, commitments, follow-ups, quotations, payments, and project-related matters.
• Prepare and organize documents, reports, quotations, presentations, correspondence, and other business materials.
• Maintain organized digital and physical records.
• Handle routine emails, messages, calls, and correspondence on behalf of the owner when required.
• Assist with preparation and follow-up of quotations, invoices, purchase orders, and other project documentation.
• Coordinate information between the owner and internal teams to ensure tasks are completed on schedule.
• Follow up with contractors, suppliers, and service providers regarding deliveries, materials, work progress, and pending requirements.
• Maintain confidential business and client information with appropriate discretion.
• Conduct basic research and gather information as requested by the owner.
• Assist the owner with administrative and operational tasks related to ongoing projects and business development.
• Monitor important deadlines and proactively remind the owner of pending matters.
• Take initiative in identifying issues and ensuring that routine tasks do not require repeated supervision.

What We Are Looking For

• Graduate in any discipline.
• 2-5 years of experience in a Personal Assistant, Executive Assistant, Office Administrator, Coordinator, or similar role preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in Hindi and English.
• Proficiency in MS Office, Google Workspace, email, and basic computer applications.
• Strong attention to detail and ability to maintain accurate records.
• Ability to multitask and prioritize work in a fast-paced environment.
• Professional and confident communication with clients, vendors, and other business contacts.
• Strong follow-up skills and a sense of responsibility.
• Ability to work independently and anticipate requirements rather than waiting for instructions.
• High level of discretion and confidentiality.
• A proactive, dependable, and solution-oriented approach.
• Candidates with experience in interior design, construction, real estate, architecture, or project coordination will be an advantage.

What We Offer

• Competitive salary based on experience and suitability.
• Opportunity to work closely with the owner and gain broad exposure to business operations.
• Exposure to residential and commercial interior design and turnkey execution projects.
• Opportunity for professional growth within a growing company.
• A varied role with significant responsibility and scope to develop into a senior administrative or operations position.

Important Note

This position requires someone who is highly organized, dependable, proactive, and comfortable taking ownership of tasks. The role involves working closely with the owner and handling sensitive business information, so trustworthiness, discretion, responsiveness, and attention to detail are essential.

To Apply:
Interested candidates may submit their CV along with a brief summary of their relevant administrative, coordination, or Personal/Executive Assistant experience.