Personal Assistant - Turbhe 4 days Prabhadevi 2 days

Position: Personal Assistant to MD

Location: Turbhe/ Prabhadevi (Need based)

Key Responsibilities:

Daily Operations & Communication

• Manage calendars: Organize complex schedules, book appointments and set timely reminders.
• Handle communications: Manage incoming calls, draft professional emails and sort correspondence.
• Track information: Monitor designated websites and provide immediate alerts upon updates.

Travel & Hospitality

• Coordinate travel: Arrange flights, trains, taxis and lodging while building detailed itineraries.
• Manage reservations: Secure dining and venue bookings for business and personal meetings.

Lifestyle & Property Management

• Run local errands: Oversee shopping, household errands and basic office tasks.
• Maintain properties: Coordinate vendors for repairs, including electricians, plumbers, AC technicians, pest control, Mechanics and Annual Maintenance Contracts (AMCs).
• Oversee logistics: Manage digital purchases and ensure successful tracking via OTP-based delivery systems.

Finance & Healthcare Coordination

• Manage bills: Ensure timely payment of utilities, club memberships, and recurring fees.
• Process expenses: Handle reimbursement paperwork and track personal or business claims.
• Coordinate healthcare: Schedule doctor visits, organize annual health checkups and file medical reports.
• Execute banking: Handle physical bank runs, insurance follow-ups and financial documentation.

Candidate Profile

• 7+ years of experience as a Personal Assistant
• Exceptional spoken and written English.
• Highly proficient with digital tools, scheduling apps and online management
• Proven ability to balance multiple priorities in a fast-paced environment.
• Eager to learn new systems and directly contribute to organizational success.
• Sharp, resourceful and capable of working independently.
• Willingness to travel to the Prabhadevi residence for work as required.
• Comfortable stretching working hours on a need-basis to complete critical tasks.
• Work week: 6 days per week.