Personal Assistant To Vice President

Role & responsibilities

• Manage the VPs calendar, appointments, meetings, daily schedule, and reminders.
• Handle emails, correspondence, calls, messages, and other communications as required.
• Coordinate internal and external meetings with senior management, clients, vendors, and other stakeholders.
• Prepare meeting agendas, presentations, reports, minutes, and other documents.
• Maintain records of important documents and confidential information.
• Track action points and ensure timely follow-up with concerned departments/persons.
• Coordinate official travel, including tickets, accommodation, transportation, and itineraries.
• Coordinate with various departments and provide timely information and updates to the VP.
• Assist with the VPs personal appointments, social engagements, family/social functions, and other personal requirements, as assigned.
• Handle all professional and personal matters with a high level of confidentiality, discretion, and professionalism.
• Support the VP in day-to-day administrative and business-related activities.
• Perform any other duties assigned by the Managing Director / Vice President from time to time.

Preferred candidate profile

• Excellent communication and interpersonal skills.
• Proficiency in MS Office – Word, Excel, PowerPoint, and Email.
• Strong organizational, coordination, and time-management skills.
• Excellent follow-up and multitasking abilities.
• Professional appearance, etiquette, and conduct.
• High level of confidentiality, maturity, integrity, discretion, and attention to detail.
• Ability to work under pressure and handle time-sensitive requirements.