Personal Assistant To Managing Director

Key Roles & Responsibilities

Schedule & Travel Management

• Manage the Managing Directors daily schedule, appointments, meetings, and important engagements.
• Coordinate domestic and international travel arrangements, including transportation, accommodation, itineraries, and logistics.
• Ensure the MD is well-prepared for meetings, travel, and official commitments.
• Manage changes in schedules and last-minute travel requirements efficiently.

Travel & Personal Assistance

• Accompany the MD during official travel, business meetings, site visits, and important engagements whenever required.
• Coordinate accommodation, transportation, local travel, and other logistical requirements.
• Provide end-to-end support during official visits and travel assignments.
• Ensure smooth execution of personal assignments and administrative requirements.

Communication & Coordination

• Handle confidential personal and official correspondence with professionalism and discretion.
• Coordinate with internal teams, senior management, clients, consultants, and external stakeholders.
• Manage communication and follow-up on behalf of the Managing Director when required.
• Ensure timely coordination and closure of important assignments.

Administrative & Operational Support

• Provide comprehensive administrative and personal support to the Managing Director.
• Manage urgent tasks, priority assignments, and last-minute requirements efficiently.
• Monitor important commitments and ensure timely follow-up.
• Assist in the smooth day-to-day functioning of the MDs Office.

Confidentiality & Professionalism

• Maintain complete confidentiality in all personal, professional, and business-related matters.
• Handle sensitive information and documents with the highest level of discretion.
• Demonstrate professionalism, reliability, flexibility, and sound judgement at all times.

Required Skills

• Personal Assistance to Senior Management
• Calendar & Schedule Management
• Travel & Itinerary Management
• Travel Coordination & Logistics
• Accommodation & Transportation Coordination
• Executive Support
• Administrative Coordination
• Stakeholder Coordination
• Confidential Correspondence Management
• Strong Follow-up Skills
• Multitasking & Time Management
• Problem-Solving
• Communication & Interpersonal Skills
• MS Office Word, Excel, PowerPoint & Outlook
• Ability to Handle Urgent and Last-Minute Requirements
• High Level of Confidentiality & Professionalism

Qualifications & Experience

• Graduate in any discipline.
• Relevant experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
• Experience in the Real Estate, Construction, Corporate, or Hospitality industry will be an advantage.
• Willingness to travel frequently as per business requirements.