Personal Assistant To Managing Director

Role Overview

We are looking for a highly responsible, intelligent, organized and technology-savvy Executive Personal Assistant to the Managing Director. The person will take end-to-end ownership of the MDs office and must be capable of handling confidential assignments, business coordination, documentation, presentations, travel and rigorous follow-ups independently.

Role & responsibilities

• Manage the MDs calendar, appointments, meetings and daily priorities.
• Prepare excellent PowerPoint presentations for management, customers, consultants and business reviews.
• Prepare advanced Excel MIS, dashboards and reports using formulas, Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, INDEX-MATCH, etc.
• Prepare and coordinate contracts, agreements, NDAs, MOUs and commercial documents.
• Handle visa applications and complete visa documentation for international travel.
• Independently arrange domestic and international air/train tickets, hotels and local transportation.
• Manage rescheduling, cancellations, refunds and last-minute travel changes.
• Prepare detailed travel itineraries and maintain passport/visa/travel records.
• Prepare meeting agendas, briefing notes and professional Minutes of Meeting (MOM).
• Maintain action trackers and aggressively follow up with departments until closure.
• Draft professional emails, letters, reports and correspondence for the MD.
• Coordinate with Sales, Projects, Service, Finance, Purchase, HR, Marketing, customers, consultants and other stakeholders.
• Maintain complete confidentiality of business and management information.
• Handle special assignments entrusted by the MD with complete ownership from initiation to closure.

Interested candidate may contact PALLAVI @ [phone removed]

Preferred candidate profile

Candidate Requirements

• 68 years of relevant experience as Executive Assistant / Personal Assistant to an MD, CEO, promoter or senior executive.
• B.Sc. / Science Graduate with Mathematics mandatory.
• Excellent PowerPoint and presentation skills mandatory.
• Advanced Excel and formula knowledge mandatory.
• Strong knowledge of contracts and business documentation.
• Experience with visa processing, ticketing, hotel bookings and travel management.
• Excellent written and spoken English.
• Strong analytical and numerical ability.
• Experience in an engineering / HVAC / MEP / EPC / manufacturing / technical company preferred.
• Candidate should preferably reside in Dwarka, Delhi or nearby areas for ease of commute and availability.
• Must have own vehicle and valid driving licence.
• Must be comfortable with local travel and flexible working requirements associated with supporting the MD.
• Extremely organized, confidential, dependable and strong in follow-up.
• Must possess a high level of maturity, integrity and a “get it done” attitude.

The person should operate with one principle:

“If it has been assigned to me, I own it until it is completed.”

Interested candidate may contact PALLAVI @ [phone removed]