Personal Assistant To Managing Director Manufacturing

Job Summary:

We are seeking a highly organized and proactive Personal Assistant (PA) to provide

comprehensive support to our Managing Director in a dynamic manufacturing environment. The

PA will serve as a key partner to the Managing Director, ensuring efficient management of

scheduling, correspondence, and operational tasks. Responsibilities include drafting

professional emails, conducting timely research to obtain relevant insights, and facilitating

smooth day-to-day operations. The role also includes limited support in managing family-related

logistics, such as coordinating appointments, travel, and events.

Key Responsibilities:

• Calendar Management: Organize and maintain the MDs schedule, meetings,

appointments, and travel plans.

• Communication Handling: Screen emails, phone calls, and other correspondence; draft

responses and reports as needed.

• Travel Coordination: Plan and manage domestic and international travel itineraries,

hotel bookings, and logistics for both professional and family needs.

• Meeting Support: Prepare agendas, take minutes, and follow up on action items from

internal and external meetings.

• Confidential Support: Handle sensitive and confidential information with discretion.
• Document Management: Organize reports, memos, presentations, and other

documents for the MD.

• Stakeholder Coordination: Liaise with internal departments, vendors, and external

stakeholders on behalf of the MD.

• Office Administration: Assist in day-to-day office tasks, including expense tracking,

filing, and coordination.

• Project Assistance: Support special projects and strategic initiatives led by the MD.
• Family Support: Coordinate select personal tasks such as family travel, appointments,

and event planning.

Candidate Requirements:

• Experience: 5–10 years as a Personal Assistant, or in a similar role.
• Industry Background: Experience in the manufacturing sector is highly preferred.
• Education: Bachelor’s degree in any discipline. Additional training in office management

or secretarial practices is a plus.

• Skills:
• Excellent written and verbal communication skills
• Strong time management and organizational skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and AI tools (e.g.,

ChatGPT)

• High level of discretion and confidentiality
• Ability to work under pressure and handle multiple tasks

Work Environment & Schedule:

• Based at Noida Office
• Standard working hours with flexibility as required by the MD’s schedule