Personal Assistant to Director

Location: Mathura / Vrindavan

Experience: 3–7 Years

Employment Type: Full-Time

Reporting To: Director

About the Role

We are looking for a *highly confident, smart, proactive and well-spoken Executive Personal Assistant* to work closely with the Director.

This is not a routine administrative role. We are looking for someone who can *think ahead, stay one step ahead of the Director, manage schedules, coordinate people, capture important discussions and ensure that commitments and follow-ups are never missed.

The ideal candidate should have a strong personality, excellent communication skills and the confidence to interact with senior professionals, business associates, clients, consultants and internal teams.

Key Responsibilities

1. Calendar & Schedule Management

* Manage the Director's daily calendar, meetings, appointments and travel schedules.

* Proactively remind the Director about upcoming meetings, commitments and important deadlines.

* Organize the day efficiently and highlight priority meetings and tasks.

* Coordinate and reschedule meetings whenever required.

2. Meeting & Conference Call Management

* Attend important meetings and conference calls with the Director.

* Take *clear, structured and accurate notes/minutes* during meetings.

* Capture key decisions, commitments, responsibilities and deadlines.

* Prepare and circulate meeting summaries and action points.

* Maintain a follow-up tracker and ensure pending actions are followed up.

3. Communication & Coordination

* Communicate confidently with senior management, clients, brokers, consultants, vendors and business associates.

* Handle calls, WhatsApp messages and emails professionally.

* Draft messages, emails, meeting notes and other business communication on behalf of the Director.

* Coordinate between the Director and various departments/teams.

4. Proactive Follow-Up

* Track important commitments made by the Director and by others to the Director.

* Follow up with concerned people without waiting for instructions.

* Bring pending matters to the Director's attention at the right time.

* Maintain confidentiality regarding business discussions and personal matters.

5. Personal & Business Assistance

* Assist the Director in managing both business and selected personal schedules.

* Coordinate travel arrangements, meetings, events and appointments.

* Prepare information, documents and presentations required for meetings.

* Maintain important contacts and information in an organized manner.

What We Are Looking For

The ideal candidate should be:

*Very confident, bold and presentable*

* Excellent in *spoken and written English*

* Strong in Hindi communication as well

* Excellent at interpersonal communication

* Smart, alert and quick at understanding situations

* *Highly organized and detail-oriented*

* Proactive rather than waiting for instructions

* Comfortable speaking with senior executives and professionals

* Good at multitasking and handling pressure

* Able to maintain complete confidentiality

* Good at taking notes and converting discussions into actionable tasks

* Tech-savvy and comfortable with *WhatsApp, Email, Google Calendar, MS Office/Google Workspace and video conferencing*

* Able to politely but firmly follow up with people

* Available and flexible when business requirements demand it

Most Important Qualities

*Confidence | Communication | Intelligence | Proactiveness | Organisation | Discretion | Follow-up | Professionalism*

We are specifically looking for someone who can *anticipate what the Director may need, remind him before he has to ask, and ensure that important things do not fall through the cracks.*

Candidate Profile

Preferred:

* Graduate / Postgraduate

* 3–7 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or similar role

* Prior experience working directly with a Director, Promoter, Founder or Senior Executive will be an advantage

* Strong command of English and Hindi

Compensation

*Salary:* Competitive and commensurate with experience and capability.

• *The right candidate can expect a high-responsibility, high-trust role with significant interaction with senior business stakeholders.*