Personal Assistant to Director

Role Description: This is a hybrid Personal Assistant to the Director role involving multitasking. The Personal Assistant will not only manage the Director's calendar, schedule and coordinate virtual meetings, but also travel nationally and internationally to attend meetings. The role includes handling emails and correspondence, drafting professional communications, and maintaining electronic files and records in an organised, confidential manner. The Personal Assistant will support day-to-day administrative operations, including preparing documents and reports, tracking deadlines, and liaising with internal teams and external stakeholders. The position requires proactive planning, effective time management, and the ability to prioritise tasks while working independently in a remote setting.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills to support a senior leader in a fast-paced environment.
• Proficiency in Diary Management, including scheduling, prioritising appointments, and coordinating remote meetings across time zones.
• Solid Administrative Assistance and Clerical Skills, including document preparation, digital filing, data entry, and record management.
• Excellent written and verbal communication skills, with the ability to draft professional emails, reports, and correspondence.
• High level of discretion, reliability, and confidentiality when handling sensitive information.
• Strong organisational and time-management abilities, with attention to detail and follow-through.
• Comfort and proficiency with remote work tools (e.g., video conferencing platforms, cloud-based document sharing, calendars, and task management tools).
• Previous experience supporting an education provider or training organisation is an advantage.
• Relevant qualification in business administration, office administration, or a related field is desirable.