Personal Assistant To Director

Role: Personal Assistant to the Director

Location: Worli, Mumbai | Position: Full-time

The Role Every day with the Director can look different. A meeting may move, travel plans may change, a personal commitment may need attention, or an important guest may need to be coordinated.

Your role is to stay one step ahead bringing structure, discretion and calm to a fast-moving day. You will manage the Directors professional and personal calendar, appointments, travel, meetings and engagements, ensuring that priorities are well planned and nothing important falls through the cracks. You will coordinate with senior stakeholders, colleagues, vendors, consultants and external partners, manage communication and follow-ups, and ensure commitments are taken through to completion. You may also support personal requirements, hosted dinners and events, guests and day-to-day logistics. From arranging the smallest detail to solving an unexpected problem, you will be expected to take ownership and find practical solutions.

We are looking for someone who is:

Proactive and anticipatory — you think ahead rather than wait for instructions.

Highly organised and detail-oriented — able to manage multiple priorities seamlessly.

Resourceful and hands-on — comfortable taking ownership from start to finish.

Mature and emotionally intelligent — able to handle sensitive situations with judgement and diplomacy.

Polished and professional — comfortable interacting with senior leaders and distinguished stakeholders.

Discreet and trustworthy — understands that confidentiality is fundamental to the role.

Flexible and responsive — comfortable managing urgent or last-minute requirements when needed.

Experience

5–7+ years of experience as a Personal Assistant, Executive Assistant or in a similar high-touch support role.

Experience supporting a senior leader, CXO, Founder, Entrepreneur, Philanthropic Leader or Family Office preferred.

Strong communication, organisational and digital skills with relevant work experience.

Bachelor’s/Master’s degree preferred.

South Mumbai-based candidates preferred. Stable career history and interest in a long-term association preferred.

The Person We Are Looking For is someone who enjoys being the quiet force behind a well-managed day. Someone who anticipates, connects the dots, solves problems and takes pride in making things happen seamlessly.

If that sounds like you, we would love to hear from you. Please share your CV on [email removed]

RPG Foundation is an equal opportunity employer and encourages women candidates from diverse backgrounds to apply. This JD provides a broad overview of the role and may evolve based on organisational requirements.