Personal Assistant To Director

Role & responsibilities -

• Develop and maintain good relationships with clients, vendors, business associates and other stakeholders.
• Represent the company in meetings, events, seminars, and official functions as authorized.
• Coordinate with project sites, office departments, clients, consultants, and external agencies as required.
• Manage the Directors daily calendar, appointments, meetings, and schedules.
• Coordinate meetings with clients, consultants, vendors, employees, and other stakeholders.
• Prepare meeting schedules, meeting agendas, notes, minutes, and follow-up action points.
• Handle incoming and outgoing correspondence, emails, letters, and official communications.
• Draft, format, proofread, and maintain confidential documents and reports.
• Maintain proper records and files of important documents, agreements, correspondence, and reports.
• Follow up with concerned departments/personnel on matters assigned by the Director.
• Prepare presentations, MIS reports, statements, and other documents as instructed.
• Make travel arrangements including transportation, accommodation.
• Maintain confidentiality of sensitive business, financial, personnel, and management information.
• Remind the Director about important deadlines, meetings, commitments, and pending matters.
• Monitor and follow up on important tasks delegated by the Director to various departments.
• Assist in organizing official events, meetings, conferences, and business visits.
• Maintain an effective filing and document-management system, both physical and digital.
• Perform any other administrative or coordination duties assigned by the Director from time to time.

Preferred candidate profile

• Excellent written and verbal communication skills. Candidates with a convent-school education will be preferred.
• Good command of English and Hindi;
• Strong organizational and time-management skills.
• Proficiency in MS Word, Excel, PowerPoint, Outlook/email, and other office applications.
• Good drafting, documentation, and follow-up skills.
• Ability to handle confidential information with discretion.
• Professional personality with good interpersonal and coordination skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Good attention to detail and accuracy.
• Strong follow-up and problem-solving abilities