Personal Assistant To Director

Key Responsibilities

• Manage visitors and ensure meetings are conducted efficiently and professionally
• Manage the MDs daily calendar, appointments, meetings, site visits and travel schedule.
• Screen calls, emails and messages, and prioritize matters requiring the MDs attention.
• Coordinate meetings with senior management, architects, consultants, contractors, clients and government authorities.
• Take minutes of meetings and ensure timely follow-up on action points.
• Maintain a structured follow-up system for commitments, decisions and pending tasks across departments.

• Track important project milestones, approvals, deadlines and deliverables and highlight delays or issues.

• Follow up with external consultants, architects, contractors, vendors and other stakeholders as instructed by the MD.

• Maintain a daily priority list and provide the MD with reminders and updates.

• Act as a central communication link between the MD and internal/external departments.
• Handle urgent assignments and provide proactive administrative and coordination support as required.

Desired Skills & Qualifications

• Excellent verbal and written communication skills in English; Hindi and Marathi preferred.
• Strong organisational, coordination and time-management skills.
• Excellent proficiency in MS Office, especially Word, google searching and e mailing
• High level of confidentiality, maturity and professional integrity.
• Strong follow-up skills and ability to work under pressure.
• Ability to multitask and independently manage priorities.
• Professional appearance and excellent interpersonal skills.
• Experience in the real estate/construction industry would be an advantage.
• Preferably 37 years of experience supporting senior management or business leaders.

Personal Attributes

• Proactive and highly organised.
• Detail-oriented with excellent follow-up.
• Calm, dependable and solution-oriented.
• Able to handle confidential and sensitive situations.
• Assertive enough to follow up with senior team members while maintaining professionalism.
• Flexible with working hours when important meetings, travel or project requirements demand it.