Personal Assistant To CEO

Job Summary

Hytone Merchants Pvt. Ltd. is looking for a smart, proactive, well-organized and professional Personal Assistant to the CEO. The ideal candidate will provide day-to-day administrative, coordination and executive support to the CEO and ensure smooth management of schedules, meetings, communications and follow-ups.

The role requires excellent communication skills, confidentiality, professionalism and the ability to manage multiple priorities efficiently. Typical CEO-PA responsibilities include calendar management, communication, meeting coordination, documentation and follow-up.

Key Responsibilities

• Manage the CEOs daily calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings with clients, employees and business associates.
• Handle phone calls, emails, messages and correspondence on behalf of the CEO.
• Prepare meeting agendas, notes, reports, presentations and other documents.
• Maintain proper records, files and confidential business information.
• Follow up with different departments and ensure assigned tasks are completed on time.
• Coordinate travel arrangements, meetings and other logistics as required.
• Assist the CEO with day-to-day administrative and business-related activities.
• Maintain effective communication between the CEO and internal/external stakeholders.
• Track important deadlines, commitments and action points.
• Handle urgent and ad-hoc assignments with professionalism.
• Maintain strict confidentiality of company and CEO-related information.
• Perform other duties as assigned by the CEO.

Candidate Requirements

• Qualification: Graduate in any discipline preferred.
• Experience: 1 to 3 years of experience as a Personal Assistant, Executive Assistant, Management Assistant or similar role preferred.
• Freshers with excellent communication and organizational skills may also be considered.
• Excellent verbal and written communication skills.
• Good knowledge of MS Word, MS Excel, PowerPoint, Email and Google Workspace.
• Strong organizational and time-management skills.
• Smart, presentable and professional personality.
• Ability to multitask and work under pressure.
• Strong follow-up and coordination skills.
• High level of integrity, discretion and confidentiality.
• Should be proactive, responsible and solution-oriented.