Personal Assistant To CEO - Sintex by Welspun

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Secretary to the CEO to provide comprehensive executive, administrative, and coordination support to senior leadership.

The role involves managing the CEOs calendar, meetings, correspondence, travel, documentation, and follow-ups, while ensuring seamless coordination with internal and external stakeholders. The ideal candidate should have excellent communication skills, strong attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities :

• Manage the CEO’s calendar, appointments, meetings, and travel schedules.
• Coordinate and prioritize emails, calls, correspondence, and communication on behalf of the CEO.
• Prepare presentations, reports, MIS, meeting agendas, briefing notes, and other leadership documents.
• Organize leadership meetings, review meetings, board discussions, and other key engagements.
• Prepare Minutes of Meeting (MOM) and track action items to ensure timely closure.
• Follow up with internal stakeholders on pending tasks, approvals, and commitments assigned by the CEO.
• Act as a professional liaison between the CEO and internal/external stakeholders.
• Maintain strict confidentiality while handling sensitive business information, documents, and correspondence.
• Support the CEO in coordinating strategic initiatives and organizational priorities.
• Coordinate travel itineraries, accommodation, expenses, and other logistics.
• Monitor important deadlines, events, meetings, and business priorities.
• Maintain accurate and organized records, documentation, and correspondence.
• Facilitate communication and coordination across departments on behalf of the CEO.
• Support preparations for management reviews, town halls, leadership visits, and external meetings.
• Proactively anticipate administrative and coordination requirements to improve the CEO’s effectiveness and efficiency.

Required Skills:

Technical Skills

• Calendar and meeting management
• MS Office Suite and Outlook
• Presentation and report preparation
• MIS and data tracking
• Minutes of Meeting (MOM) preparation
• Travel and expense management
• Documentation and record management

Functional Skills

• Executive and stakeholder coordination
• Meeting scheduling and follow-up
• Email and correspondence management
• Task prioritization and multitasking
• Administrative and operational coordination
• Confidential information management

Behavioral Skills

• Excellent written and verbal communication
• Strong interpersonal and stakeholder management skills
• High ownership and accountability
• Excellent attention to detail and accuracy
• Strong time management and organizational skills
• Professional and discreet approach
• Proactive and solution-oriented mindset
• Ability to work under pressure and manage multiple priorities

.

If you are organized, proactive, detail-oriented, and enjoy working closely with senior leadership, we would like to hear from you.