Personal Assistant /Executive Assistant

Job Title: Personal Assistant / Executive Assistant – MIS & Administration

Department: Management / Corporate Office

Location: Mumbai

Experience: 3 – 6 Years

Employment Type: Full-Time

Job Summary

We are looking for a highly organized and detail-oriented Personal Assistant / Executive Assistant to provide administrative, MIS, reporting, and coordination support to senior management. The ideal candidate should have strong hands-on experience in Advanced Excel, MIS, Tally, documentation, data management, and management coordination.

Key Responsibilities

• Provide day-to-day administrative and executive support to senior management.
• Prepare and maintain daily, weekly, and monthly MIS reports.
• Handle data analysis, reporting, dashboards, and management presentations using Advanced Excel.
• Maintain records, trackers, databases, and important documents systematically.
• Handle basic accounting-related activities and data entry using Tally.
• Prepare and maintain expense statements, payment trackers, invoices, and related records.
• Coordinate with internal departments such as HR, Sales, Accounts, Projects, Purchase, and Administration.
• Schedule meetings, maintain calendars, prepare meeting agendas, and follow up on action points.
• Prepare presentations, reports, summaries, and management updates as required.
• Monitor pending tasks and ensure timely follow-ups with respective departments.
• Handle confidential information and maintain professional discretion.
• Assist management in preparing data for decision-making and business reviews.
• Manage emails, correspondence, documentation, and official communication.
• Perform additional administrative and coordination responsibilities assigned by management.
  
  

Required Skills

• Advanced MS Excel – VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, SUMIFS/COUNTIFS, data validation, dashboards, filtering, sorting, etc.
• Strong MIS Reporting & Data Analysis skills.
• Working knowledge of Tally / Tally Prime.
• Good knowledge of MS Word & PowerPoint.
• Strong documentation and record-management skills.
• Excellent follow-up and coordination abilities.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks and work under deadlines.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and work with senior management.
  
  

Preferred Candidate Profile

• Graduate in any discipline; MBA/PGDM or relevant certification will be an advantage.
• 3–6 years of experience as Personal Assistant, Executive Assistant, Management Executive, MIS Executive, or similar role.
• Candidates with experience in Real Estate, Construction, Developer, Corporate Office, or related industries will be preferred.
• Should be comfortable working with numbers, reports, databases, and management information.
• Should possess a professional personality with a proactive and problem-solving approach.
  
  

Key Competencies

Advanced Excel | MIS Reporting | Tally | Data Analysis | Management Coordination | Documentation | Follow-ups | Administration | Reporting | Communication | Confidentiality

For Special Consideration : Kindly share your cv on [HIDDEN TEXT] or [phone removed]

Skills: administrative,data,management