Personal and Executive Assistant

We are looking for a smart, confident, organised, and dependable Personal & Executive Assistant to support the founder in managing professional commitments, team coordination, scheduling, and day-to-day personal responsibilities.

This role is ideal for someone who enjoys organising things, coordinating with people, solving problems, and taking responsibility.

We are open to hiring an enthusiastic fresher with the right attitude, communication skills, and willingness to learn.

Roles and Responsibilities

1. Calendar & Schedule Management

• Manage the founder's daily, weekly, and monthly calendar.
• Schedule meetings, appointments, calls, events, and personal commitments.
• Coordinate meeting timings with clients, team members, and external contacts.
• Send timely reminders and ensure important commitments are not missed.
• Plan schedules efficiently, accounting for travel time, priorities, and last-minute changes.
• Maintain daily task lists and provide updates on upcoming commitments.

2. Team & Business Coordination

• Coordinate with Social Maata's internal team regarding ongoing projects, deliverables, and deadlines.
• Follow up with team members on assigned tasks and pending work.
• Collect progress updates and communicate important information to the founder.
• Schedule team meetings and assist with internal communication.
• Maintain trackers for important work, deadlines, and follow-ups.
• Identify delays or concerns and proactively bring them to the founder's attention.
• Coordinate with vendors, clients, and external partners when required.

3. Personal & Family Assistance

• Assist with personal appointments, bookings, errands, and day-to-day coordination.
• Help organise children's classes, activities, and appointments.
• Accompany children to classes or coordinate their safe transportation when required.
• Coordinate with household staff, tutors, drivers, and service providers.
• Maintain reminders for important family commitments, payments, and renewals.

4. Communication & Administrative Support

• Draft and respond to basic professional emails and WhatsApp messages as authorised.
• Maintain organised contact lists, documents, schedules, and digital records.
• Follow up on pending appointments, confirmations, and routine requests.
• Assist with event registrations, and transportation.
• Maintain basic records of bills, receipts, reimbursements, and expenses.
• Coordinate routine administrative activities and ensure timely completion.

5. Daily Planning & Follow-Ups

• Prepare a daily summary of scheduled meetings, appointments, and priorities.
• Keep track of work assigned to different people and follow up until completion.
• Provide end-of-day updates on completed tasks, pending items, and upcoming commitments.
• Anticipate routine requirements and suggest solutions to scheduling or coordination challenges.
• Maintain confidentiality and handle sensitive business and personal information responsibly.

Desired Candidate Profile

• Freshers and candidates with relevant administrative or coordination experience are welcome.
• Good command of spoken and written English, including accurate spelling and grammar.
• Strong communication and interpersonal skills.
• Confident, assertive, responsible, and comfortable coordinating with different people.
• Excellent organisational skills and the ability to manage multiple responsibilities.
• A proactive attitude and willingness to take initiative.
• Good working knowledge of Google Calendar, Google Sheets, email, WhatsApp, and basic office applications.
• Comfortable learning new digital tools and systems.
• Strong attention to detail and ability to follow instructions accurately.
• Trustworthy, discreet, punctual, and dependable.
• Comfortable with occasional local travel and personal errands.
• Driving skills and a valid driving licence would be an advantage but are not mandatory.
• Ability to work independently after appropriate training and guidance.

What We Value

We're looking for someone who:

• Takes ownership of assigned responsibilities.
• Is organised and remembers important details.
• Follows up without repeated reminders.
• Communicates clearly and confidently.
• Can handle changing priorities calmly.
• Finds solutions instead of simply reporting problems.
• Respects confidentiality and professional boundaries.
• Is eager to learn, grow, and take on greater responsibilities.

Who Should Apply?

If you're someone who naturally enjoys planning, organising, coordinating, and getting things done, this could be the right opportunity for you.

We value attitude, intelligence, reliability, and a willingness to learn just as much as prior work experience.