Payroll - Sr Analyst/Lead/Manager

We are seeking a Payroll professional to support end-to-end payroll processing, employee data maintenance, payroll reporting, reconciliations, statutory compliance, controls, and stakeholder service.

The candidate contributes to the success of the organization by ensuring that employees are paid accurately, and on time. The contribution of the role to the success of Finance is through the provision of exceptional service, enabling management of pay-related relationships with employees. The selected candidate will be supporting Australia & New Zealand region with work timings of 4:30 AM to 1:30 PM IST.

Ideal candidate profile:

The purpose of this role is to provide accurate, efficient and value-added Payroll services to support the large workforce operating across the organization. They should be comfortable working with data, proficient in Excel, able to follow defined processes, and communicate effectively while supporting the team and meeting timelines.

Key Responsibilities:

1. Payroll

• End to end process of Payroll activities including:
• Accurately process fortnightly and/or monthly payroll within the specified timeframe and in accordance with statutory requirements;
• Ensure that all payroll information on the computerized payroll system is maintained accurately and prepare reports as required.
• Calculate and process all salary and wages increases (including new hires and backpay if required), leave entitlements, other adjustments and termination payments in accordance with statutory requirements.
• Facilitate the electronic transfer of salaries and wages to financial institutions and other deduction recipients.
• Information - Maintenance of payroll information and records through appropriate systems including vendor output; collection, calculation, and entering of data.
• Timeliness - Ensure on time payment to employees (including Full & Final Settlement (F&F) processing), superannuation companies and other agencies
• Automation of processes where possible.
• Reporting - Prepare reports as required, including but not limited to summaries of earnings, taxes, deductions, leave, reconciliation files and other statutory and discretional additions and deductions.
• Statutory compliance - Ensure statutory liabilities are met including but not limited to payroll tax, income tax, fringe benefits tax, superannuation and workers compensation payments.
• Balance payroll accounts by resolving payroll discrepancies.
• Ensure payroll guidelines (policies and procedures) are accurate, up-to-date and promote effective and efficient practices.
• Maintain employee confidence and protect payroll operations by keeping confidential information.
• Work to achieve the delivery of cyclical calendar of deliverables.
• Ensure ongoing compliance with regulations and legislation.
• Ensure a high standard of customer service in line with agreed SLA (service level agreements)
• Reporting - ensure day-to-day reporting requirements are met; ad hoc reports are provided to stakeholders in accordance with confidentiality requirements.
• Establish effective working relationships with stakeholders.
• Ensure Sarbanes & Oxley (SOX) and other control processes are followed.
• Ensure all external and internal audit requirements are addressed in a timely and complete manner.
• Participation in ad hoc and continuous improvement projects.

2. Team Membership

• Demonstrate and encourage a culture of continuous improvement and collaboration.
• Participate in regular performance conversations.
• Attend team and other meetings.
• Practice courteous assertiveness with all interactions.
• Demonstrate the behaviors expected from the team and customers.
• Demonstrate the organizations personal attributes.
• Provide strong emphasis on providing 'needs based' customer service.
• Maintain professional and technical knowledge by attending educational workshops; reviewing. professional publications; and establishing personal networks.
• Escalate matters to management as appropriate.

3. Transforming processes:

• Identify process improvement opportunities.
• Identify opportunities for automation of processes.

Skills, Experience and Competencies:

Essential:

• Bachelor’s degree in accounting, Finance, or related field.
• 3+ year of relevant experience in payroll processing or payroll operations is desirable.
• Ability to maintain confidentiality.
• Knowledge of payroll, superannuation, leave related regulations.
• A strong service approach, quality control is key.
• Ability to build and maintain strong relationships.
• Excellent written and oral communication skills.
• Advanced MS Office skills, with high degree of confidence in MS Excel.
• Effective organization skills with the ability to prioritize.
• Flexible and adaptable attitude amidst an environment of constant change.
• Knowledge of contemporary Payroll principles, practices, and regulations.
• Strong attention to detail.
• Courteous assertiveness.
• Ability to negotiate and influence.

Desirable / Preferred:

• Hands-on experience with payroll systems, preferably ADP PayForce.
• Experience with Workday is desirable.
• Candidates with a previous experience in Australia and New Zealand region payroll operations are preferred.