Payroll Specialist

Job Summary

We are looking for a detail-oriented and experienced professional to manage end-to-end payroll operations and employee lifecycle activities across multiple entities. The role primarily involves payroll processing, statutory compliance, HRMS operations, employee documentation, payroll accounting, and MIS reporting.

The ideal candidate should have hands-on experience in payroll accounting, Indian payroll taxation, statutory compliances, HRMS operations, and advanced MS Excel.

Key Responsibilities

1. Payroll Management (70%)

• Maintain and update employee master data across all entities in HRMS and manual records.
• Execute monthly payroll through an outsourced payroll partner, manage leave and attendance data, and prepare monthly payroll input sheets.
• Verify salary registers against payroll input sheets, validate calculations, and coordinate payroll processing.
• Manage income tax calculations and Tax Deducted at Source (TDS) through the payroll system.
• Coordinate online salary disbursements across multiple entities.
• Coordinate with the Accounts team for statutory payroll payments, including TDS, Professional Tax, Provident Fund (PF), ESIC, and MWMF.
• Coordinate with statutory consultants for PF and ESIC challans and reconcile them with salary registers and Full and Final (F&F) statements.
• Coordinate with banks and the internal HR team for opening bank accounts for new employees.
• Process staff loans and salary advances against appropriate approvals, maintain loan records, and manage monthly deductions.
• Coordinate approvals and payouts for retention bonuses, performance bonuses, and assured bonuses, wherever applicable.
• Verify full and final settlement statements, coordinate with former employees for approvals, and ensure timely final disbursement.
• Generate ad hoc payroll and audit reports and maintain payroll-related Management Information System (MIS) reports.
• Prepare monthly salary statements and update salary budget statements.
• Perform payroll reconciliation and support payroll audits.
• Ensure the smooth functioning of the online investment declaration and proof-submission process.
• Collect flexible reimbursement claims from eligible employees and prepare monthly input files for payroll partners.
• Verify flexible reimbursement registers against submitted inputs and coordinate processing.
• Reconcile quarterly Form 24Q TDS returns with payroll partners and the internal Accounts team.
• Manage annual statutory filings and related documentation for POSH, bonus, and maternity compliance.

2. Employee Lifecycle Management (30%)

• Ensure all salary-related documentation is collected for new joiners and coordinate with the HR team to complete HRMS onboarding.
• Issue offer letters, appointment letters, confirmation letters, and relieving letters in accordance with established processes and timelines.
• Assist the Head of HR in updating performance appraisal records and issuing appraisal letters.
• Act as the single point of contact for employee queries related to HRMS and payroll.
• Maintain accurate employee documentation and ensure timely updates throughout the employee lifecycle.

Education and Technical Skills

• Graduate in Accounting, Finance, or Commerce.
• Minimum 4 years of hands-on experience with HRMS for employee lifecycle and payroll management.
• Strong computer proficiency, including MS Office and advanced MS Excel.
• Experience using payroll and accounting software for transaction processing and reporting.

Work Experience and Knowledge

• Minimum 5 years of experience in payroll accounting.
• Sound knowledge of Indian accounting principles and taxation guidelines.
• Strong understanding of statutory payroll compliances.
• Practical knowledge of accrual accounting, including preparation of journal entries for accruals and prepayments.
• Experience in payroll reconciliation, salary disbursement, statutory payments, and audit support.
• Understanding of employee lifecycle processes and HRMS operations.

Required Skills and Competencies

• High level of accuracy and attention to detail.
• Proactive approach, positive attitude, and adaptability to change.
• Strong teamwork and coordination skills.
• Enthusiasm for continuous learning and professional development.
• Effective time management and ability to meet deadlines.
• Strong communication and problem-solving skills.
• Ability to handle confidential payroll and employee information responsibly.

Benefits

• Mediclaim and health insurance coverage.
• Performance-driven and professional work culture.