Payroll Specialist

Job Description HR Payroll Executive

Job Title: HR Payroll Executive / Payroll Executive
Department: Human Resources
Location: Noida, Uttar Pradesh
Employment Type: Full-Time
Experience: 1–4 Years
Qualification: Graduate / MBA in HR or Finance
Reporting To: HR Manager / Finance Head
CTC: As per industry standards

About the Role

We are looking for a detail-oriented and dedicated HR Payroll Executive to manage end-to-end payroll processing and ensure timely salary disbursement, accurate employee records, and compliance with applicable statutory regulations. The ideal candidate should have knowledge of Indian payroll practices, statutory deductions, and HR operations, along with strong analytical and Excel skills.

Key Responsibilities

1. Payroll Processing

• Process monthly payroll accurately and ensure timely salary disbursement.
• Calculate salaries, deductions, arrears, overtime, incentives, and variable pay.
• Generate and distribute employee payslips.
• Manage full and final settlements, reimbursements, and incentive payouts.

2. Statutory Compliance

• Ensure compliance with applicable PF, ESI, Professional Tax, Gratuity, and Income Tax/TDS requirements.
• Coordinate statutory filings, returns, and challan payments within applicable deadlines.
• Support the preparation and issuance of Form 16 and other applicable tax documents.
• Stay updated on relevant changes in labour laws and statutory regulations.

3. Employee Records and Data Management

• Maintain accurate employee records, salary structures, deductions, and benefits.
• Manage attendance, leave, and Loss of Pay (LOP) data for payroll calculations.
• Maintain confidentiality of employee salary and personal information.

4. Finance Coordination and Reporting

• Coordinate with the Finance team for salary disbursement and payroll reconciliation.
• Prepare monthly payroll MIS reports and salary variance analysis.
• Resolve payroll discrepancies and support accurate accounting entries.

5. Onboarding and Exit Formalities

• Support payroll setup for new employees, including salary details and bank information.
• Coordinate payroll-related exit formalities and full and final settlements.
• Assist employees with investment declarations, Form 12BB, and tax-saving documentation.

Required Skills and Competencies

• Knowledge of payroll processing and Indian statutory compliance.
• Understanding of PF, ESI, Professional Tax, Gratuity, and Income Tax/TDS.
• Proficiency in MS Excel and payroll software.
• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail and time management.
• Good communication and interpersonal skills.
• Understanding of HR operations and the employee lifecycle.
• Ability to maintain confidentiality and meet strict deadlines.

Educational Qualifications

• Bachelor's degree in Commerce, Finance, Business Administration, or Human Resources.
• B.Com, BBA, or MBA in HR/Finance preferred.
• Certification in Payroll Management or Labour Laws will be an added advantage.