Payroll Specialist

About Kapiva

At Kapiva, we're on a mission to bring the wisdom of Ayurveda into the everyday lives of modern consumers. We combine time-tested Indian wellness traditions with scientific innovation to create nutrition-led health solutions that are natural, effective, and convenient.

Our portfolio spans multiple wellness categories including digestion, weight management, diabetes, cholesterol, skin & hair, immunity, and more. Kapiva has built a strong presence across leading e-commerce platforms such as Amazon, Flipkart, Nykaa and BigBasket, while rapidly expanding its offline footprint through leading retail partners including Reliance Retail, Nature's Basket and Noble Plus.

Backed by leading consumer-focused investors including OrbiMed, Fireside Ventures, Vertex Ventures, 3one4 Capital, Sharp Ventures and Jetty Ventures, Kapiva is entering an exciting phase of scale. As we continue to grow, we are building people practices that are as innovative, agile and consumer-centric as the business itself.

About the Role

We are looking for a Payroll Specialist to own and manage the end-to-end monthly payroll process while ensuring accuracy, timely payouts, statutory compliance, and a smooth employee experience.

You will work closely with the People team, Finance, and external payroll partners to ensure payroll operations run seamlessly and all payroll-related processes are well managed.

What You'll Do

• Own the end-to-end monthly payroll process for employees, ensuring accurate and timely payroll closure.
• Manage payroll inputs including new joiners, exits, salary revisions, promotions, incentives, deductions, reimbursements, LOP, bonuses, etc.
• Coordinate with Finance and payroll vendors for monthly payroll processing and reconciliation.
• Ensure timely and accurate processing of PF, ESI, PT, TDS and other applicable statutory compliances.
• Manage full & final settlements for exiting employees, including leave encashment, deductions and recovery.
• Maintain and validate payroll data and employee records in the HRMS/payroll system.
• Conduct monthly payroll audits and reconciliations to identify and resolve discrepancies.
• Prepare and maintain payroll-related MIS and reports for the People and Finance teams.
• Support employees during the annual income tax declaration and proof submission process.
• Identify opportunities to improve and automate payroll processes and reduce manual errors.
• Support payroll-related audits and provide necessary reports/documents as required.

What We're Looking For

• 2–5 years of experience in payroll operations, preferably in a fast-paced/start-up environment.
• Strong understanding of Indian payroll processes and statutory compliances.
• Hands-on experience with PF, ESI, PT, TDS and payroll taxation.
• Experience working with an HRMS/payroll platform
• Strong Excel/Google Sheets skills with good attention to detail.
• Ability to manage sensitive employee data with high confidentiality and integrity.

Why Kapiva

• Work in a fast-growing D2C health & wellness company.
• Opportunity to build and improve people processes as the organisation scales.
• Work closely with cross-functional teams and gain exposure to the larger People & Finance function.
• A fast-paced environment where you can own, experiment and make an impact.

If numbers, processes and people are equally your thing, we'd love to hear from you.