Payroll Specialist

HR Operations Executive | Payroll Specialist

Experience: 2–4 Years (Minimum 2 years in HR Operations & HRMS)

Payroll Experience: Minimum 1 year of experience assisting in payroll processing

Key Responsibilities

• Manage employee documentation throughout the employee lifecycle, including onboarding, confirmation, transfers, and exit formalities.
• Handle employee onboarding activities, including documentation, employee data preparation, and HRMS record creation.
• Maintain and update employee records, personnel files, and HR documentation with accuracy and confidentiality.
• Manage and maintain HRMS/HRIS data, ensuring timely updates and data integrity.
• Prepare employee data and statutory sheets for Provident Fund (PF) and Employee State Insurance (ESI) submissions.
• Monitor and verify employee attendance using HRMS/attendance management software and coordinate with relevant stakeholders for discrepancies.
• Assist in monthly payroll processing by preparing and validating employee data, attendance, leave records, and other payroll inputs.
• Support payroll-related documentation and coordinate with the payroll team to ensure timely salary processing.
• Resolve employee queries related to HR operations, attendance, onboarding documentation, and payroll inputs.
• Coordinate with internal teams to ensure smooth HR operations and statutory compliance.
• Prepare HR reports, employee data, and MIS as required.
• Support HR process improvement initiatives and other operational activities as assigned.

Required Skills

• Minimum 2 years of experience in HR Operations with hands-on exposure to HRMS/HRIS.
• At least 1 year of experience assisting in payroll processing.
• Working knowledge of PF, ESI, payroll inputs, and statutory documentation.
• Hands-on experience with HRMS/HRIS and attendance management systems.
• Strong Microsoft Excel skills, including VLOOKUP, Pivot Tables, formulas, and data management.
• Good analytical, organizational, and problem-solving skills.
• Strong verbal and written communication skills.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to manage multiple tasks and meet deadlines.

Qualifications

• Bachelor's Degree in Human Resources, Commerce, Business Administration, or a related field.
• MBA/PGDM in Human Resources will be preferred.