Payroll Coordinator

Job Summary

The role in a nutshell:

The Payroll Coordinator will be responsible for overseeing the entire employment lifecycle of each worker at Safeguard Global. Key responsibilities for this role involve daily query management, ensuring seamless, efficient, and compliant payroll processing for our clients in collaboration with internal/external providers, generating sales invoices, and ensuring timely and accurate worker payments. This role offers the chance to significantly influence our clients operations and contribute to their overall success.

Responsibilities

• Managing changes in employment contracts, including modifications after the initial onboarding such as salary adjustments or provided benefits.
• Maintaining and storing all relevant worker documentation throughout the employment lifecycle, following in-country compliance and record-keeping guidelines.
• Being the point of contact for worker queries. Ensuring timely responses to queries received from workers, internal support teams, ICP/ICE, and clients.
• Working through compliant offboards for all workers, whether on indefinite or fixed-term contracts; could involve voluntary or involuntary terminations.
• Ensuring background checks are being completed as requested if not finalized prior to the first payroll through Implementation.
• Accurate and timely processing of payroll payments to workers.
• Maintaining a high level of knowledge on all of the companys payroll policies and governmental regulations impacting payroll preparation.
• Investigating and correcting payroll reports, identifying out-of-balance payroll.
• Performing necessary reviews and approving payroll reports against housed information and client input.
• Maintaining KPIs, internal reporting, payroll schedules, and master payroll input on a periodic basis.
• Working with clients to obtain/relay expert in-country requirements during the workers lifecycle.
• Managing the funding/billing process for payroll, completing charging sheets, and generating sales invoices.

What will give you an advantage:

• Proven experience in Payroll, understanding processing, salaries, deductions, and benefits.
• Outstanding written and verbal communication abilities in English; proficiency in additional languages is advantageous
• Familiarity with payroll concepts and knowledge of local payroll legislation for supported countries would be beneficial
• Strong problem-solving skills with a keen attention to detail and analytical acumen; adept at identifying, resolving, and mitigating issues
• Capacity to manage multiple tasks and prioritize workload effectively
• Self-motivated individual with a proactive approach
• Exceptional organisational skills and meticulous attention to detail