Payroll Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Payroll Coordinator based in United States.

This is a full-time, remote opportunity supporting accurate and compliant payroll operations across a multi-state workforce. You’ll manage bi-weekly payroll processes for both salaried and hourly employees while maintaining high standards of data accuracy. The role combines payroll administration, employee support, reporting, reconciliation, and compliance activities. You’ll work closely with HR and other internal stakeholders to resolve payroll questions and maintain reliable employee records. Your attention to detail will directly contribute to timely payments, accurate reporting, and regulatory compliance. The position offers a collaborative environment with opportunities to expand your payroll expertise and take part in broader HR initiatives. It’s well suited to a detail-oriented payroll professional looking for long-term growth in a stable, purpose-driven organization.

Accountabilities: Manage full-cycle bi-weekly payroll processing for salaried and hourly employees across multiple states.

Process weekly multi-state timesheets and generate accurate payroll-related reports.

Maintain and update payroll spreadsheets, reconciliations, and recurring reports on weekly, bi-weekly, and monthly schedules.

Audit and update employee records within the HRIS to ensure payroll data remains accurate and complete.

Prepare year-end payroll documentation, including W-2 forms, and support required government filings within statutory deadlines.

Manage 401(k) contributions and reconcile them against payroll registers.

Act as a key point of contact for employee payroll questions, providing timely assistance or directing inquiries to the appropriate resources.

Support special payroll, HR, and process-improvement projects as needed.

Requirements

2–4 years of experience in payroll administration or a similar role.

Solid understanding of U.S. payroll regulations and state employment laws.

Experience with payroll platforms such as ADP; familiarity with Workday or Deltek Vantagepoint is an advantage.

Strong proficiency with Microsoft Office and general computer applications.

High level of accuracy, organization, and attention to detail when handling sensitive payroll information.

Strong analytical and problem-solving abilities, with the capacity to identify and resolve discrepancies.

Experience working as part of an HR team is preferred.

Post-secondary education in Human Resources or a related field is preferred.

FCP or CPP certification is a plus.

Strong communication and interpersonal skills, with the ability to respond professionally and effectively to employee inquiries.

Benefits

Competitive salary of $55,000–$60,000 , with final compensation based on experience, education, professional credentials, internal equity, and location.

Fully remote, full-time, permanent position.

Opportunities for professional development, career growth, and advancement.

Medical, dental, orthodontia, and vision insurance.

Flexible Spending Account (FSA) and Health Savings Account (HSA) options.

Generous paid time off and 10 paid holidays .

401(k) retirement plan with a company matching program.

Company-paid life insurance.

Short- and long-term disability insurance.

Employee Assistance Program (EAP).

Supportive environment focused on long-term employee development and career satisfaction.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1