Payroll Associate (B2B SaaS)

Job Title: Payroll Associate (B2B SaaS)

Part-time, approximately 20 hours per week

About Prompt

Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, their teams, and the patients they serve. As the fastest-growing company in the therapy EMR space and the new standard in healthcare technology, we are committed to building a team that thrives in our fast-paced, innovative environment.

We’re seeking a Part-Time Payroll Associate who operates as a high-precision execution specialist. This individual would be a dedicated payroll expert who loves the rhythm of pure payroll processing. The ideal candidate has focused on payroll throughout their career, possesses a flawless eye for detail, and thrives in a dedicated execution role without the distraction of outside HR duties. In this role, you will work on average 20 hours a week to completely own and manage payroll for Prompt and all of its subsidiaries, handle multi-state payroll registrations, and maintain total data integrity within our system. If you are a seasoned payroll professional looking for a focused, part-time opportunity where you can step in and run a flawless process from day one, we’d love to hear from you.

Why Work for Prompt?

• BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry since the dawn of time.

• Talented People: Prompt didn't happen by chance; it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.

• Healthy Approach: This isn't an investment bank—we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).

• Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back everyday, but it does feel good :).

Key Responsibilities

• End-to-End Payroll Processing: Own and manage the flawless execution of all regular and off-cycle payroll runs for Prompt and all of its subsidiaries, ensuring 100% accuracy and timely distribution.

• Payroll Registrations & Compliance: Actively manage, establish, and maintain payroll tax registrations across all federal, state, and local jurisdictions.

• System Administration: Serve as the hands-on primary administrator for our payroll software (Rippling), maintaining backend configuration and ensuring system data matches financial realities.

• Data Integrity & Auditing: Input, audit, and maintain precise employee payroll data (including hours, deductions, bonuses, garnishments, and tax withholdings) across all systems.

• Payroll Inquiry Management: Monitor the payroll inbox to directly troubleshoot and resolve employee inquiries strictly regarding paychecks, taxes, direct deposits, and deductions.

• Reporting & Auditing: Generate standard and ad-hoc payroll reports to support accounting reconciliation and leadership compliance reviews.

• Record Keeping: Securely organize and maintain highly confidential payroll documents, records, and files in strict compliance with retention laws.

Education & Experience

• Required: 5+ years of dedicated, end-to-end payroll processing experience (7+ years strongly preferred).

• Deep, proven expertise in managing multi-state payroll, payroll tax compliance, and entity registrations across multiple jurisdictions.

• Advanced, hands-on administrative proficiency with modern payroll software, with a strong preference for Rippling.

• Experience operating as the sole or primary payroll owner for an organization and its subsidiaries.

Skills & Competencies

• Organization & Attention to Detail: Exceptional organizational skills with the absolute ability to manage multiple tasks, prioritize effectively, and meet strict payroll deadlines.

• Technical Proficiency: Comfortable managing and navigating payroll software systems and tools, with strong Google Sheets skills for data reporting and analysis.

• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally and discreetly with employees at all levels of the organization.

• Problem-Solving: A proactive, resourceful mindset with the ability to troubleshoot and resolve system or data issues independently.

• Confidentiality: A strict commitment to handling highly sensitive financial and employee information with utmost discretion and integrity.

• Adaptability: Thrives in a fast-paced, dynamic environment and is open to taking on new administrative challenges and responsibilities.

• Collaboration: A team player who works effectively across internal departments and alongside external vendors.

Perks - What You Can Expect:

• Competitive salaries

• Remote/hybrid environment

• Potential equity compensation for outstanding performance

• Flexible PTO

• Company-wide sponsored lunches

• Company paid disability and life insurance benefits

• Company paid family and medical leave

• Medical, dental, and vision insurance benefits

• Discounted pet insurance

• FSA/DCA and commuter benefits

• 401k

• Complimentary subscription to digital fitness classes and wellness content

• Recovery suite at HQ – includes a cold plunge, sauna, and shower

Here at Prompt, we are committed to fostering a fair and respectful work environment. As part of this commitment, it is our policy not to hire individuals from Prompt Customers unless they have obtained their current employer's explicit consent. We believe in upholding strong professional relationships and respecting the agreements and commitments our customers have with their employees. We appreciate your understanding and cooperation regarding this policy. If you have any questions or concerns, please don't hesitate to reach out to our People Department.

Prompt Therapy Solutions, Inc is an equal opportunity employer, indiscriminate of race, color, religion, ethnicity, ancestry, national origin, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, disability, medical condition, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees Prompt Therapy Solutions, Inc is an E-Verify Employer.