Payroll and Operations Manager

About Brand:

Minimalist (https://www.beminimalist.co) is a science-backed Indian skincare brand built on the core values of efficacy, transparency, and comprehensiveness. Known for its ingredient-first approach, the brand formulates high-performance skincare products using proven activities and clean formulations. The company believes in creating high-quality products using best-in-class ingredients at its own manufacturing facility. Minimalist empowers consumers with knowledge—clearly stating what goes into each product and why—so they can make informed choices. With a commitment to Hide Nothing, the brand champions authenticity and honesty in skincare, creating solutions that work, without the fluff. With a robust portfolio of 60+ SKUs spanning Skincare, Haircare, and Bodycare, the brand is rapidly expanding its footprint. Focused on enhancing product availability, it is strategically deepening its penetration while strengthening both Modern Trade (MT) and General Trade (GT) channels in India. The brand's global presence now extends across 15+ countries, including key markets such as the UK, USA, UAE, KSA, Malaysia, Indonesia, Singapore, Canada, Australia.

Role:

The Payroll & Ops Manager will ensure accurate and timely payroll processing, statutory compliance, employee data management and closure of HR operational queries across locations. The role requires strong attention to detail, knowledge of labour laws and the ability to coordinate effectively with employees, vendors and internal stakeholders.

Key Responsibilities:

Payroll Management

Manage end-to-end monthly payroll inputs, including attendance, leave, overtime, incentives, arrears, deductions, reimbursements and full-and-final settlements.

Validate attendance and payroll data received from HRMS, shift records and respective location teams.

Ensure timely processing of salary, incentives and statutory deductions with zero/minimum errors.

Coordinate with payroll vendor/finance team for payroll processing, bank transfer files and salary reconciliation.

Address employee payroll-related queries within defined turnaround time.

Maintain payroll reports, variance analysis and monthly payroll dashboards.

Statutory Compliance

Ensure timely and accurate compliance under applicable labour laws, including PF, ESIC, PT, LWF, gratuity, bonus and income-tax related payroll requirements.

Coordinate for monthly challans, returns and reconciliations with consultants/vendors.

Maintain compliance calendars and ensure no statutory due date is missed.

Support preparation and maintenance of statutory registers, records, notices and abstracts for Plant/Warehouse operations.

Track changes in labour laws and support implementation of required process changes.

HR Operations & Data Management

Maintain accurate employee master data, salary structure, joining, transfer, separation and employee-document records in HRMS.

Support employee onboarding and exit documentation from payroll and compliance perspective.

Drive automation and digitisation of payroll, attendance, overtime, employee query and compliance-tracking processes through HRMS, Excel tools and dashboards to improve accuracy, turnaround time and transparency.

Ensure timely updation of employee records, nominations, bank details, PAN, Aadhaar, PF, ESIC and other statutory documents.

Prepare MIS on headcount, payroll cost, absenteeism, overtime, attrition and statutory compliance.

Maintain confidentiality of employee salary and personal data at all times.

Audit Management

Prepare and maintain documents required for internal, external, statutory and HR audits.

Ensure all payroll and compliance records are organised, updated and readily available for review.

Support closure of audit observations and corrective action points within agreed timelines.

Maintain a tracker for statutory notices, legal correspondence and compliance action items.

Qualifications & Experience

3–6 years of relevant experience in payroll, HR operations and statutory compliance. Working experience in a manufacturing-based company will be preferred.

Graduate/Post Graduate/MBA in HR (Preferred).

Key Competencies

Strong numerical accuracy and attention to detail.

Knowledge of payroll processes and labour compliance.

Planning and adherence to timelines.

Effective stakeholder coordination.

Problem-solving and employee-centric approach.