Payroll Analyst

Job Title: Senior Executive – Payroll

Location: Mohali

Role Summary / Job Purpose

The Senior Executive – Payroll is responsible for accurate and timely execution of end-to-end payroll processing across assigned geographies. The role ensures compliance with statutory regulations, accurate salary calculations, payroll accounting alignment, and effective employee query resolution.

This position plays a critical operational role in maintaining payroll data integrity, supporting audit readiness, and ensuring seamless coordination between HR, Finance, and payroll systems.

1. Key Responsibilities

• Execute end-to-end payroll processing including salary calculations, statutory deductions, benefits administration, and final disbursement.
• Validate payroll inputs such as attendance, leaves, new hires, terminations, promotions, and salary revisions.
• Ensure compliance with country-specific labor laws, tax regulations, and statutory filing requirements.
• Perform payroll reconciliations and validate payroll reports to ensure 100% accuracy before submission.
• Generate payroll-related reports including tax reports, benefits reports, and compliance documentation.
• Ensure accurate payroll accounting by validating journal entries in systems such as SAP S4 HANA, Zoho Books, or Xero.
• Manage payroll processing for multiple locations/countries in alignment with defined controls and approval workflows.
• Monitor and resolve payroll discrepancies in a timely and structured manner.
• Address employee payroll queries related to salary, deductions, tax, and benefits while maintaining high service standards.
• Maintain confidentiality and always ensure payroll data security.
• Stay updated on payroll regulations, Indian tax laws, and statutory changes; implement required updates in payroll processing.

2. Required Skills

Technical Skills

• Hands-on experience in end-to-end payroll processing
• Strong knowledge of payroll accounting and statutory compliance
• Advanced MS Excel (formulas, validations, reconciliation)
• Knowledge of SAP FICO / SAP S4 HANA.

Functional Knowledge

• Understanding of payroll lifecycle (input collection to disbursement)
• Labor laws and tax compliance fundamentals
• Payroll reporting and reconciliation practices
• Employee query handling and issue resolution

3. Tools / Systems / Technical Knowledge

• Payroll Processing Systems (ADP / Zoho Payroll / HR Easily or similar)
• SAP FICO / SAP S4 HANA
• Xero / Zoho Books
• MS Excel (Advanced)
• MS Office (Outlook, Word, PowerPoint)
• HRMS platforms

4. Decision-Making Authority

• Validate payroll data and recommend corrections prior to final approval.
• Identify discrepancies and escalate compliance or financial risks to reporting manager.
• Implement process improvements within defined payroll procedures.

Scope of Influence:

Operational influence within assigned payroll geographies, working closely with HR and Finance teams to ensure accurate payroll execution.

5. Problem-Solving Complexity

Handles routine to moderately complex payroll scenarios including reconciliation mismatches, statutory deduction discrepancies, employee escalations, and data validation errors.

Requires strong attention to detail, analytical capability, and structured issue resolution within defined payroll policies.

6. Stakeholder Management / Influence

Internal Stakeholders

• HR Team (attendance, employee lifecycle changes)
• Finance Team (journals, reconciliation, reporting)
• Payroll Team Lead / Deputy Manager

External Stakeholders

• Payroll vendors (if applicable)
• Statutory authorities (for documentation support)

This is a non-client-facing operational role with cross-functional coordination responsibilities.

7. Education & Certification Requirements

Minimum Qualification:

MBA / M.Com / BBA / B.Com

Preferred:

Certification in Payroll or Accounting (if applicable)

8. Experience Requirements

• Minimum 3+ years of payroll or finance operations experience
• Hands-on experience in full-cycle payroll processing
• Experience in payroll accounting and journal posting
• Exposure to multi-location or multi-country payroll preferred