Payroll Administrator

Job Location:  Remote or Hybrid - Morrisville, NC 

Pay:  $60K-80K  

Supplemental Pay:  

Performance bonus  

Schedule:  

Monday to Friday  

  ACT Power Services was created to provide industry-leading services for our clients. As an independent service provider, we avoid conflicts of interest and maintain a complete focus on our clients’ needs. We have taken a no-frills approach to developing our organization to ensure our clients are only paying for services that add value. ACT then leverages a world-class team, state of the art technology, and best-in-class operating practices to ensure every facility is operated in a manner that maximizes production, preserves compliance, and ensures the safety of our personnel and communities. Our vision is to reshape the industry’s benchmark for renewable operations and create the next generation of O&M provider.  

We are seeking a detail-oriented and highly organized Payroll Administrator to manage and process payroll for our growing Operations & Maintenance (O&M) organization. This position is responsible for ensuring accurate and timely payroll processing, maintaining payroll records, supporting compliance with federal, state, and local regulations, and serving as a key resource for employee payroll inquiries.  

The ideal candidate will have 3–5 years of payroll administration experience , strong knowledge of payroll compliance requirements, and experience working in a fast-paced environment. Experience with BambooHR and Deputy is preferred. Experience with IRA Prevailing wage payroll and certified payroll reporting is essential.  

Responsibilities  

Process multi-state payroll on a weekly, bi-weekly, or semi-monthly basis, ensuring accuracy and timeliness  

Review, audit, and reconcile employee timekeeping data, attendance records, overtime, and paid leave balances  

Maintain payroll records and employee earnings, deductions, garnishments, tax withholdings, and direct deposit information  

Administer payroll-related changes including new hires, terminations, promotions, compensation changes, and benefit deductions  

Ensure compliance with federal, state, and local wage and hour laws  

Support prevailing wage projects by accurately tracking, processing, and reporting certified payroll and applicable fringe benefits  

Prepare payroll reports, reconciliations, and supporting documentation for internal and external audits  

Partner with Human Resources to ensure employee records and payroll information remain accurate and current  

Respond to employee questions regarding pay, deductions, taxes, leave balances, and payroll policies  

Coordinate payroll tax filings and support year-end activities, including W-2 processing and payroll reconciliations  

Monitor and maintain payroll system functionality and recommend process improvements where appropriate  

Assist with labor distribution reporting, job costing, and workforce reporting as needed  

Maintain confidentiality of employee and company information at all times  

Required Qualifications  

Associate's degree in Accounting, Finance, Business Administration, Human Resources, or related field; equivalent experience may be considered  

3–5 years of payroll administration experience  

Strong understanding of payroll laws, wage and hour regulations, and payroll best practices  

Multi-state payroll processing experience  

Experience processing payroll for a workforce of 200+ employees  

Proficiency with Microsoft Excel, including formulas, lookups, and data reconciliation  

Strong attention to detail and high degree of accuracy  

Excellent organizational, analytical, and problem-solving skills  

Ability to manage multiple priorities and meet deadlines in a fast-paced environment  

Strong customer service and communication skills  

Preferred Qualifications  

Experience with BambooHR HRIS  

Experience with Deputy workforce management and timekeeping software  

Prevailing wage and certified payroll experience (highly preferred)  

Experience in construction, field services, operations and maintenance, government contracting, or similar labor-intensive industries  

Key Competencies  

Payroll Accuracy & Compliance  

Confidentiality & Professionalism  

Attention to Detail  

Time Management  

Communication & Customer Service  

Analytical Thinking  

Process Improvement Mindset  

Physical Requirements/Work Environment:  

Ability to work at a computer workstation for extended periods (up to 8 hours per day)  

Manual dexterity to operate a keyboard, mouse, and other standard office equipment  

Must be able to lift and carry up to 15 pounds occasionally, including handling small packages or materials during deliveries  

The ideal candidate is highly organized, process-oriented, and comfortable managing repeatable operational tasks with accuracy and consistency. This role thrives on structure, clarity, and service, ensuring that HR and payroll processes run smoothly and employees receive timely, professional support.  

Benefits:    

401(k) with employer match  

Health Insurance   

Dental Insurance  

Vision Insurance   

Flexible Spending Account   

Health Savings Account  

Short-term and Long-term disability   

Critical illness   

Paid Time Off  

Parental Leave  

Paid Holidays  

Employee assistance program  

Life insurance  

Opportunities for advancement  

Training and Development   

Legal and Identity Theft  

Pet Insurance   

Act Power Services does not accept any unsolicited resumes or referrals from any third-party recruiting firms or agencies.