Patient Access Supervisor

Noctrix Health is redefining the treatment of chronic neurological disorders with clinically validated therapeutic wearables. Our team of medical device specialists, neuroscientists, and consumer electronics engineers is dedicated to delivering prescription-grade therapy with an outstanding user experience. We have pioneered the world’s first drug-free wearable therapy, clinically proven to alleviate symptoms in adults with drug-resistant Restless Legs Syndrome (RLS). Be part of our mission to transform healthcare, improve lives, and drive meaningful change with Noctrix Health.  

We are seeking an experienced and collaborative  Patient Access Supervisor  to lead the daily operations of our Patient Access team, ensuring patients receive timely access to Noctrix Health's innovative durable medical equipment (DME) therapy. This role is responsible for supervising Case Managers, driving operational excellence, monitoring team performance, and ensuring reimbursement processes are executed efficiently and compliantly.  

The Patient Access Supervisor serves as the primary operational leader for the Patient Access team and acts as the central point of coordination between internal departments, offshore support partners, reimbursement vendors, healthcare providers, insurance companies, and field sales teams. The ideal candidate is a strong people leader with deep expertise in medical device reimbursement, patient access, process improvement, and healthcare operations.  

This position reports to the  Director, Reimbursement .  

This is a full-time position.  

Responsibilities:  

Lead, coach, and develop a team of Patient Access Case Managers, conducting regular one-on-one meetings, performance coaching, and ongoing professional development   

Oversee the daily operations of the Patient Access team to ensure departmental KPIs, service levels, and operational objectives are consistently achieved   

Serve as the primary operational point of contact for the Patient Access team, offshore support teams, reimbursement vendors (including Prochant), and internal stakeholders   

Coordinate closely with Field Sales, Appeals, Patient Concierge, Therapy Support, and other cross-functional teams to provide case updates and resolve reimbursement challenges   

Ensure team adherence to reimbursement workflows, quality standards, and Standard Operating Procedures (SOPs)   

Develop, implement, and continuously refine departmental KPIs, reporting, and performance metrics   

Review existing workflows and SOPs, identifying opportunities to improve operational efficiency, consistency, and the patient experience   

Provide guidance and support regarding benefit investigations, prior authorizations, claims processing, appeals, financial assistance programs, and insurance coverage questions   

Collaborate with healthcare providers to obtain required clinical documentation supporting reimbursement submissions   

Coordinate with commercial and government payers to facilitate timely authorization and reimbursement decisions   

Maintain current knowledge of reimbursement policies, payer requirements, and coverage guidelines   

Monitor case quality, documentation accuracy, and compliance within Salesforce and reimbursement management systems   

Lead process improvement initiatives, including Salesforce enhancements and workflow optimization projects   

Partner with the Associate Director, Appeals team, and leadership on strategic reimbursement and operational initiatives   

Develop training materials, onboarding resources, and coaching programs that support team development and performance   

Foster a collaborative, patient-focused culture centered on accountability, continuous learning, and exceptional customer service   

Requirements:  

Bachelor's degree in Business, Healthcare Administration, Marketing, or a related field preferred   

Minimum of 5 years of healthcare industry experience within pharmaceutical, medical device, or reimbursement-focused organizations   

Minimum of 2 years of experience supporting medical device reimbursement involving DME products   

Previous experience leading or supervising patient access, reimbursement, or case management teams   

Strong knowledge of benefit investigations, prior authorizations, insurance reimbursement, appeals, and patient access workflows   

Experience working with commercial insurance, Medicare, Medicaid, and government payers   

Excellent leadership, coaching, and team development skills   

Strong analytical and problem-solving abilities   

Excellent verbal and written communication skills   

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment   

Experience with Salesforce or similar CRM and reimbursement management platforms preferred   

Preferred Qualifications:  

Experience leading patient access or reimbursement teams within the medical device industry   

Experience implementing KPI-driven performance management programs   

Experience driving operational process improvements and workflow optimization   

Experience supporting Salesforce enhancements or system implementations   

Experience collaborating with offshore support teams and third-party reimbursement vendors   

Knowledge of DME reimbursement policies and payer landscape   

Compensation:  

Base Pay: $90,000–$110,000 per year   

Annual Bonus Eligibility