PA / Secretarial Assistant

Summary of Job:-This incumbent will be associated with the Principal's office and will be responsible for confidential administrative, secretarial, analytical and research duties. This requires leadership qualities such as adaptability, flexibility, dependability and accountability and high initiative and self-discipline.

Job Responsibilities :

Executive Support & Schedule Management:

• Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations
• Extremely active calendar management /appointments, prioritization and understanding / analyzing the need
• Plans, coordinates and ensures the Principals schedule is followed and respected
• Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution
• Provides a bridge for smooth communication between the Principal's office and internal departments , demonstrating leadership to maintain credibility, trust,and support
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Principal
• Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures.Perso

Office Management / Administration:

• Principal's office related Projects Management & Coordination
• Understand and internalise agenda of the Principal
• Ability to drive and manage Principal's office
• Drive each vertical
• Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management
• Communication link with external constituents such as Government, Trade / Industry bodies etc
• Prepare drafts of speeches & communication
• Be eyes and ears of the Principal
• Draw attention to exceptions and deviances
• Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary)
• Initiate and respond to written and verbal correspondence, including composition, editing and distribution
• Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures
• Creating and collate necessary presentations and paperwork before meetings
• Filing physical and online efficiencies
• Any other work as and when assigned by the Principal

Job Knowledge (Prerequisite)

• Stay organized and to manage time & work space
• Acting as a main point of contact
• Maintaining Calendar ,tracking meetings and activities
• Handling correspondence directed to Managers/Associates
• Producing reports and presentations
• Maintaining the current filing and database system
• Performing office duties that include ordering supplies and managing records database.
• Providing general administrative support.

Skill Set

• Excellent communication skills (both verbal & written)
• Strong organizational, analytical, leadership and project management skills
• Advanced knowledge of IT skills
• Strong administrative, organization and clerical skills
• Ability to multi-task, prioritize, and manage operations
• Ability to work across teams and with a variety of projects and constituencies.