PA Proj Bill Processing

Job Purpose

The Process Associate (PA) - Project Bill Processing is responsible for timely, accurate, and compliant processing of Project-related invoices within the centralized Accounts Payable function of FORCE.

The role ensures verification, accounting, and processing of invoices related to Capital Projects, Expansion Projects, Modernization Projects, Infrastructure Projects, Engineering Projects, EPC Contracts, Civil Contracts, Mechanical Contracts, and other project-related expenditures undertaken across Hindalco business units.

The position validates invoices against Purchase Orders (POs), Work Orders (WOs), Contracts, Service Entry Sheets (SES), Measurement Sheets (MB), Goods Receipt Notes (GRNs), Contractor Certifications, Milestone Approvals, and other supporting documents as applicable. The role ensures adherence to established Standard Operating Procedures (SOPs), internal controls, accounting guidelines, statutory requirements, and service level commitments.

The Process Associate contributes towards efficient project expenditure management by ensuring timely invoice processing, proper documentation, compliance with governance requirements, accurate accounting treatment, and prompt resolution of invoice-related issues. The role supports successful project execution by enabling timely payments to contractors, vendors, consultants, and service providers while maintaining strong financial controls and audit readiness.

Key Result Areas/Accountabilities:

Key Result Areas / Accountabilities

Supporting Actions

Project Invoice Processing

• Process project-related invoices accurately and within defined timelines.
• Ensure invoices are posted in ERP systems correctly.
• Review supporting documentation before processing.
• Maintain adherence to processing SOPs.
• Ensure completeness of transactions.

Project Document Verification

• Verify Purchase Orders and Work Orders.
• Review Service Entry Sheets and Goods Receipt Notes.
• Validate contractor certifications and milestone approvals.
• Verify measurement sheets and progress certifications.
• Ensure required approvals are available prior to processing.

Invoice Validation & Accounting Accuracy

• Verify invoice values against approved contractual terms.
• Ensure appropriate accounting classification.
• Validate cost centre, business area, and project coding.
• Support capitalization requirements wherever applicable.
• Ensure correct tax treatment before posting.

Exception Management

• Identify invoice mismatches and documentation gaps.
• Follow up with business stakeholders for clarification.
• Track and resolve blocked invoices.
• Escalate unresolved issues as required.
• Monitor ageing of pending invoices.

Regulatory Compliance & Controls

• Ensure compliance with AP policies and internal controls.
• Comply with GST, TDS, MSME, and statutory guidelines.
• Maintain process documentation and audit trails.
• Participate in audit reviews and compliance checks.
• Support governance and control testing activities.

Productivity & SLA Management

• Meet daily and monthly processing targets.
• Ensure achievement of SLA commitments.
• Manage workload efficiently.
• Reduce transaction backlog.
• Maintain high productivity standards.

Stakeholder Support

• Coordinate with Project Teams and Site Teams.
• Support Procurement and Commercial functions.
• Respond to invoice-related queries.
• Facilitate timely clarification and approvals.
• Support internal customer satisfaction.

Continuous Process Improvement

• Identify recurring issues and operational bottlenecks.
• Suggest process improvements.
• Support automation initiatives.
• Participate in standardization projects.
• Contribute towards process excellence initiatives.