Order Fulfilment Specialist (OFS)

Job Description Summary Manage the buying process for a given set of goods. Apply sourcing policy, interface between supplier and entity with respect to specifications and budgets. Impacts quality of own work and the work of others on the team. Focused on execution of standard enabling activities/provision of advice subject to policy and work routines within an enabling discipline. There may be some latitude to rearrange the sequence to complete task/duties based on changing situations.

Job Description

The Role & Responsibility

OFS is responsible for ensuring that the specified scope (package /material) is completely delivered at the required location and at the right time as per contractual requirement.

Main Duties

• Ensures that all Progress reports are received from the suppliers in the correct form at the correct time. OFS shall review the report and further provide his/her comments.

• Shall lead Kick Off Meeting to define the co-ordination procedure for expediting

• Shall ensure that the Suppliers baseline schedule is available for tracking and monitoring.

• Actively supports engineering & quality discipline for expediting of critical documentation.

• OFS shall also review and monitor critical documents submittal and approval status with Engineering and Quality function for timely release of Manufacturing clearance to meet On time delivery target.

• Ensures that order fulfillment plans are prepared, maintained and updated in timely fashion.

• Expedites the suppliers for progress of packages allocated for his scope including coordination with internal disciplines to meet the project on-time deliveries.

• Checks progress by conducting supplier visits/walk downs (also unannounced, if there is suspicion of irregularities) at the manufacturers premises and their suppliers, on the manufacturing shop floors or in their offices.

• PLAN-vs-ACTUAL comparative analysis of manufacturing planning, raw material procurement and actual manufacturing activities. OFS shall share Expediting Visit Reports timely with the Project Teams.

• Conducts Expediting Review Meetings with Suppliers and share Minutes of Meeting with the Project Team.

• In case of deviations from specifications (non-conformances), assessing the effect thereof on achieving on-time delivery in coordination with Engineering/Supplier Quality.

• Works with the suppliers to overcome delays with a concurred mitigation plan.

• Shall highlight any bottlenecks reported by Supplier as Areas of concern .

• Shall provide MTA User Guide (upon MTA availability) to Supplier for better understanding of the tool. All MTA related queries during execution shall be addressed by OFS with support of individual function /MTA key user.

• Shall support Sourcing team/PPLM for claim management in case of supplier delays or time extension to be issued where delay is not attributable to supplier. OFS to issue relevant notifications to supplier for delays. OFS to support Sourcing team for issuing Contractual Letters to Suppliers.

• Shall be responsible to get the GRN entered in SAP/ERP system by the respective team and ensure it reflects accurate OTD.

• OFS to estimate the budget for order fulfillment activities when required.

• Shall provide standard Order Fulfillment requirement to Sourcing team for incorporation in Purchase Order.

• Shall discuss & prepare Overall Time Schedule with Supplier immediately after Order Placement.

• Shall provide Supplier Performance feedback to Sourcing/Commodity Leader.

• Shall follow all Order Fulfillment Processes & Tools.

• Shall be responsible to collect BG s from Supplier as per the contractual agreement / PO and timely extension of said BG s to cover the warranty period agreed

• Shall be responsible to provide inputs to logistics team so that logistics contract for the project can be awarded timely

• Shall be responsible for tracking & timely closure of all NCP s

• Based on the data published by tax team, necessary intimations will have to be sent to all GST Defaulters and accordingly there compliance has to be ensured

• Has to work closely with the Project Teams to ensure that the Revenue targets are met to the best possible extent. All Risk areas to be timely escalated so that proper mechanism to overcome them can be devised or some alternative plans can be implemented to minimize the risks .

Key Performance Indicators

• On-time complete delivery of specified material / package as per PO.

• Say Do Ratio

• Accuracy and timeliness of reporting.

• Adherence to the global processes and IT Tools for expediting,

• Works as per GE s Vernova the spirit & the letter Integration.

  Qualifications, Competencies & Experience

  Education : Bachelor degree in engineering / MBA; Additionally at least 10 years of relevant experience is required.

  Specific knowledge

  Basic knowledge of SAP / Tableau / MTA

• Basic knowledge of Quality.

  Basic commercial awareness / knowledge of GST / Custom Duties

  Basic knowledge on planning and scheduling associated with the sub-station equipment s.

  Languages: fluent in written and spoken English.

  Knowledge of local language in the country of employment is considered as an advantage.

  Skills

  Pro-active

  Networking and communication skills

  Problem solving attitude

  Organizational skills including prioritization and resource deployment.

  Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers.

  Flexible with Frequent Travels & Expediting Roles

Additional Information

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