Opportunity For the HR & Payroll Specialist

About the Company

Sandu Pharmaceuticals Limited is an established pharmaceutical company with a legacy dating back to 1899, known for its presence in the Indian pharmaceutical and healthcare industry. With a focus on quality, innovation, and customer trust, the company continues to strengthen its presence across healthcare markets.

SanBro Global Inc., part of the Sandu Pharmaceuticals group, supports the group's international business operations, including its U.S. operations. The company is looking for a detail-oriented and responsible HR & Payroll Specialist to manage employee administration, payroll processing, and employment compliance for its U.S. workforce from its Mumbai office.

Job Summary

The HR & Payroll Specialist will be responsible for managing the employee life cycle, maintaining accurate employee records, coordinating U.S. payroll processing, and supporting employment compliance across multiple U.S. states. The role requires strong organizational skills, attention to detail, confidentiality, and the ability to coordinate with payroll providers, accounting teams, and legal advisers.

Key Responsibilities

1. Recruitment & Onboarding

• Coordinate recruitment activities, interviews, offer documentation, and employment verification.
• Manage onboarding documentation, employee forms, orientation, new-hire reporting, and policy acknowledgments.
• Ensure all joining formalities are completed accurately and on time.

2. Employee Administration

• Maintain employee records, personnel files, attendance, timesheets, and leave balances.
• Update employee details and maintain performance review documentation.
• Coordinate employee exits, final payroll inputs, and the return of company property.

3. U.S. Payroll Processing

• Prepare and validate payroll inputs, including approved working hours, overtime, commissions, deductions, and reimbursements.
• Coordinate payroll processing through the designated payroll provider.
• Review payroll reports, identify discrepancies, and ensure corrections are made before payroll submission.

4. Payroll & Employment Compliance

• Coordinate payroll registrations, tax withholding, unemployment contributions, and applicable employee benefit contributions.
• Maintain a compliance calendar covering relevant federal, state, and local employment requirements.
• Track employee notices, record-retention requirements, mandatory training, and compliance deadlines.
• Verify payroll filings and payments in coordination with the payroll provider and Accounts team.

5. HR Policies, Benefits & Employee Support

• Administer HR policies, employee leave, and benefits-related documentation.
• Respond to employee queries and maintain records of employee concerns.
• Escalate sensitive employee relations matters and policy exceptions to management.

6. Legal & Advisory Coordination

• Coordinate with legal advisers on wage and hour regulations, worker classification, leave, workplace accommodations, and employment documentation.
• Track workers' compensation coverage, policy renewals, and other applicable requirements.

7. Payroll Controls & Reporting

• Maintain confidentiality and security of employee and payroll information.
• Maintain payroll approvals, supporting documents, and audit records.
• Reconcile payroll data with the Accounts team.
• Prepare monthly reports covering headcount, payroll costs, pending HR actions, and upcoming compliance deadlines.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field; equivalent practical experience may also be considered.
• Relevant experience in HR operations, employee administration, and U.S. payroll processing across multiple states.
• Working knowledge of U.S. payroll procedures, tax withholding, and employment compliance requirements.
• Strong proficiency in MS Excel or Google Sheets.
• Familiarity with payroll platforms and HR management systems.
• Excellent attention to detail, organizational skills, and confidentiality.
• HR or payroll-related certification will be an added advantage.

Ideal Candidate Profile

We are looking for a proactive, organized, and detail-oriented professional who can independently manage HR administration and coordinate U.S. payroll operations while working closely with internal stakeholders and external service providers.

interested candidates can share their resume on [email removed] or revert on same.