Opportunity For the Book Keeping And Accounts

About the Company

Sandu Pharmaceuticals Limited is an established pharmaceutical company with a legacy dating back to 1899, recognized for its presence in the Indian pharmaceutical and healthcare industry.

SanBro Global Inc., part of the Sandu Pharmaceuticals group, supports the group's international business operations, including its U.S. operations. The company is seeking a detail-oriented Accounts & Bookkeeping Specialist to manage day-to-day accounting, maintain accurate financial records, and support financial reporting for its U.S. operations from its Mumbai office.

Job Summary

The Accounts & Bookkeeping Specialist will be responsible for maintaining accounting records, managing invoices and payments, reconciling financial accounts, and preparing monthly financial reports. The role also involves coordinating with the internal management team and external Certified Public Accountant (CPA) for tax documentation, year-end closing, and audit requirements.

The ideal candidate should have a strong understanding of accounting principles, bookkeeping practices, reconciliations, and financial reporting, along with proficiency in accounting software and MS Excel.

Key Responsibilities

1. Bookkeeping & Ledger Management

• Maintain the chart of accounts, general ledger, customer ledgers, and vendor ledgers.
• Record income, expenses, assets, liabilities, and journal entries with appropriate supporting documents.
• Ensure accounting records are accurate, complete, and up to date.

2. Invoicing & Accounts Receivable

• Prepare and issue invoices based on approved contracts, orders, and completed work.
• Track payment due dates and follow up on outstanding receivables.
• Record customer receipts, maintain customer statements, and prepare receivables aging reports.

3. Accounts Payable & Expense Management

• Verify vendor invoices, employee expenses, and supporting documentation.
• Maintain payment schedules and ensure necessary approvals are obtained.
• Prepare payments within the assigned authority and company procedures.

4. Bank & Account Reconciliation

• Reconcile bank accounts, credit cards, payment gateways, and marketplace settlements.
• Investigate discrepancies and ensure timely resolution.
• Reconcile customer, vendor, and intercompany balances.

5. Monthly Financial Closing & Reporting

• Complete month-end accounting entries, accruals, and reconciliations.
• Prepare Profit & Loss statements, balance sheets, cash flow reports, and supporting schedules.
• Assist with budget comparisons and provide accurate financial information for management review.

6. Product & Service Accounting

• Maintain records of inventory, landed costs, cost of goods sold, returns, and service revenue, wherever applicable.
• Reconcile warehouse and inventory records with accounting data.
• Maintain foreign currency and intercompany accounting records, where applicable.

7. Payroll Accounting Coordination

• Record approved payroll journal entries.
• Reconcile wages, deductions, reimbursements, and payroll liabilities in coordination with HR and the payroll provider.

8. Tax, Audit & CPA Coordination

• Maintain tax-related records and sales information by state.
• Prepare financial schedules and supporting documents for the external CPA.
• Assist with tax filings, information returns, audits, and other financial reviews as required.

9. Financial Controls & Documentation

• Maintain organized financial records, approval trails, and secure access to accounting systems.
• Identify overdue receivables, unusual transactions, and potential cash flow concerns.
• Follow internal financial controls and ensure payment approvals remain independent of payment preparation.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Commerce, or a related field; equivalent bookkeeping experience may also be considered.
• Relevant experience in bookkeeping and accounting, preferably involving both Indian and U.S. accounting practices.
• Working knowledge of double-entry bookkeeping, accrual accounting, accounts payable, accounts receivable, and bank reconciliations.
• Understanding of financial statements, month-end closing, and accounting documentation.
• Proficiency in accounting software and MS Excel.
• Experience in inventory accounting, foreign currency transactions, or e-commerce accounting will be an added advantage.
• Good analytical skills, attention to detail, organizational abilities, and a high level of integrity.

Key Performance Indicators (KPIs)

• Timely completion of monthly financial closing.
• Accuracy of books, ledgers, and reconciliations.
• Timely invoice issuance and recording of transactions.
• Regular monitoring and reporting of outstanding receivables.
• Complete and properly maintained supporting documentation.
• Timely submission of financial records and reporting packages to the external CPA.

Ideal Candidate Profile

We are looking for a responsible and detail-oriented accounting professional who can independently manage day-to-day bookkeeping, maintain accurate financial records, and support U.S. accounting operations while coordinating effectively with management, the HR team, and external accounting advisers.