Operations Executive - Legal and Compliance

Job Summary

The Executive - Legal Compliance is responsible for managing legal documentation, statutory compliance, licensing activities, approvals, and regulatory requirements for Make Your Own Perfume (Myop). The role involves coordinating with internal teams, external authorities, consultants, vendors, and stakeholders to ensure timely completion of compliance obligations and smooth business operations.

Location: Kozhikode, Kerala, India

Job Type: Full time

Responsibilities

• Legal Documentation and Agreements: Review, coordinate, and finalize draft agreements between Myop and mall management/landlords, ensuring protection of the companys interests.
• Coordinate agreement execution, renewals, amendments, and related documentation.
• Maintain proper records of agreements, legal documents, approvals, licenses, and statutory certificates in an organized and audit-ready manner.
• Licensing and Statutory Compliance Management: Apply for, obtain, renew, and maintain all required licenses and statutory registrations, including Trade Licenses.
• Shop Establishment Licenses.
• GST Registrations.
• Legal Metrology Registrations.
• Other business-related statutory approvals.
• Manage Legal Metrology compliance, including obtaining and renewing required certificates and registrations for measuring equipment.
• Monitor and ensure adherence to applicable statutory and regulatory requirements.
• Maintain compliance trackers with expiry dates, renewal status, and required actions.
• Ensure timely completion of compliance activities to avoid penalties, expiries, or business disruptions.
• Government External Coordination: Coordinate with government authorities, consultants, vendors, ASMs, and internal stakeholders for approvals, registrations, and licenses.
• Visit and liaise with government offices when required, including Village Offices, Municipal Corporations, Police Stations, Other statutory departments.
• Handle certificates, approvals, inspections, verifications, registrations, and compliance-related documentation.
• Reporting Documentation: Prepare and maintain compliance reports, trackers, and statutory records.
• Ensure proper documentation management for audits and internal reviews.
• Provide regular updates regarding pending approvals, renewals, and compliance activities.

Requirements

• Strong communication skills in English and Hindi (additional languages preferred).
• Good knowledge of MS Office (Word, Excel, PowerPoint).
• Knowledge of statutory licenses, legal documentation, and compliance processes.
• Strong coordination, documentation, negotiation, and follow-up skills.
• Ability to coordinate with government departments, consultants, vendors, and internal stakeholders.
• Organized, proactive, detail-oriented, and problem-solving mindset.

Qualifications

• Education: LLB preferred
• Experience: 1-3 years of experience in legal coordination, compliance management, licensing, administration, or related fields.

Benefits

• PF
• Overtime allowance
• Health Insurance