Operations Executive (Documentation)

Job Details

• Department: Operations
• Location: Goregaon, Mumbai / Uran, Navi Mumbai

Role Summary

The Operations Executive - Documentation is responsible for ensuring the accurate preparation, verification, and maintenance of procurement and logistics documentation while supporting day-to-day operational activities. The role involves coordinating with vendors, transporters, warehouse teams, procurement, finance, and internal stakeholders to ensure timely movement of materials, accurate documentation, and compliance with company policies. The ideal candidate should possess excellent coordination skills, attention to detail, and a strong understanding of logistics documentation and operational processes.

Required Qualifications

• Bachelors Degree in any discipline.
• Preference will be given to candidates with qualifications in Logistics, Supply Chain Management, Operations, or Business Administration.

Experience

• 1-3 years of experience in Operations, Documentation, Logistics, Supply Chain, Procurement, or Warehouse Coordination.
• Good knowledge of logistics documentation, inventory processes, and procurement workflows.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Experience using ERP systems will be an added advantage.
• Strong organizational skills with excellent attention to detail.

Key Responsibilities

• Documentation Operations:
• Prepare, verify, and maintain all operational and logistics-related documentation.
• Raise Purchase Orders (POs) after receiving approved purchase requests.
• Track Purchase Orders from issuance through dispatch, delivery, and closure.
• Ensure all supporting documents, including invoices, Goods Receipt Notes (GRNs), e-way bills, delivery challans, and transporter documents, are complete and accurate.
• Maintain organized documentation for internal audits and statutory compliance.
• Ensure timely reconciliation of invoices and delivery documents.
• Vendor Logistics Coordination
• Coordinate with vendors for dispatch schedules and delivery updates.
• Follow up with transporters to ensure on-time deliveries.
• Coordinate with warehouse and site teams for material receipt and documentation verification.
• Resolve documentation discrepancies in coordination with vendors and internal departments.
• Support operational planning for material movement and inventory transactions.
• Reporting Compliance
• Prepare daily, weekly, and monthly operational MIS reports.
• Maintain accurate records within ERP systems and documentation registers.
• Ensure compliance with company SOPs, logistics processes, and statutory requirements.
• Support audit activities by maintaining complete documentation.
• Identify process improvement opportunities to enhance operational efficiency.

Before You Apply

• Role Overview: Provide a short introduction and outline your current responsibilities and achievements.