Operations Executive cum Receptionist

Key Responsibilities:

Front Desk & Office Coordination

* Greet and assist visitors, clients, vendors, candidates, and employees in a professional manner.

* Manage incoming calls, emails, couriers, and general inquiries and route them to the appropriate team members.

* Maintain the reception area and ensure a professional office environment.

* Coordinate meeting rooms, appointments, internal meetings, and visitor schedules.

* Maintain visitor records and other front-office documentation.

Operations & Administration

* Support day-to-day administrative and operational activities of the organization.

* Maintain and regularly update trackers, records, databases, reports, and operational documentation.

* Coordinate with different departments to ensure timely completion of assigned tasks.

* Assist with office supplies, procurement, printing requirements, courier services, and other office-related activities.

* Coordinate with vendors, obtain quotations, maintain vendor records, and support invoice/payment documentation.

* Ensure proper filing and maintenance of company documents.

Recruitment Coordination

* Support the recruitment process by coordinating with candidates and hiring managers.

* Schedule interviews and maintain candidate/interview trackers.

* Assist in sourcing candidates through job portals and other recruitment channels.

* Follow up with candidates regarding interviews, documentation, joining dates, and onboarding requirements.

* Support employee onboarding and joining formalities.

Government Project Coordination

* Assist in coordinating activities related to government and institutional projects.

* Maintain project-wise documentation, trackers, reports, and supporting records.

* Coordinate with internal teams, trainers, vendors, institutions, and other stakeholders for project execution.

* Follow up on project deliverables, documentation, attendance, invoices, reports, and timelines.

* Support the preparation and collection of documents required for government projects, tenders, empanelments, and related submissions.

General Responsibilities

* Ensure adherence to company policies, processes, and operational procedures.

* Follow up with concerned team members for pending tasks and documentation.

* Prepare basic MIS reports and operational updates as required.

* Maintain confidentiality of company, employee, client, and project information.

* Perform any other administrative or operational responsibilities assigned by management.

Candidate Requirements

* Bachelor's degree in any discipline.

* Minimum 1 year of experience in administration, operations, front desk, recruitment coordination, or a similar role preferred.

* Good working knowledge of *MS Office, especially Excel, Word, PowerPoint, and email communication*.

* Strong verbal and written communication skills in *English and Hindi*.

* Good organizational, coordination, follow-up, and multitasking skills.

* Ability to maintain trackers, documentation, and records accurately.

* Professional appearance and courteous interpersonal skills.

* Ability to work independently as well as coordinate with multiple teams.

* Strong sense of ownership, discipline, punctuality, and attention to detail.

Preferred Skills

* Experience in recruitment or HR coordination.

* Experience in government projects, education projects, skill-development projects, or institutional coordination.

* Familiarity with CRM/ERP/HRMS platforms such as *Zoho* would be an advantage.

* Basic understanding of vendor coordination, procurement, invoicing, and office administration.

Ideal Candidate

We are looking for an individual who is *energetic, responsible, presentable, organized, and comfortable taking ownership of multiple operational responsibilities*. The candidate should be proactive in follow-ups and capable of supporting the team to ensure smooth and timely execution of day-to-day business operations.