Operations Coordinator / Site Inspector – Operations & Facilities

Operations Coordinator / Site Inspector Operations & Facilities Management

Role Overview

• The Operations Coordinator / Site Inspector supports the Operations & Facilities Management team in monitoring ongoing fit-outs, conducting site inspections, and coordinating technical activities across assets.
• The role involves reviewing drawings, carrying out site inspections, documenting observations, and working with technical teams to ensure work is executed in accordance with approved plans and operational standards.
• This is a portfolio-oriented role that may support multiple assets and future projects as the portfolio expands.
• The position provides exposure to technical operations within commercial and community real estate environments and offers opportunities to grow into broader technical or facilities management roles.

Key Responsibilities

• Fit-Out Monitoring & Inspection
• Monitor tenant fit-out activities across assets to ensure compliance with approved drawings and operational guidelines.
• Conduct periodic site inspections during ongoing fit-out works.
• Verify adherence to safety guidelines, operational protocols, and technical requirements.
• Drawing Review & Technical Coordination
• Review basic architectural and technical drawings related to fit-out works.
• Coordinate with technical teams to ensure work is executed as per approved layouts and specifications.
• Assist in tracking progress of ongoing fit-out works and identifying deviations.
• Site Inspections & Reporting
• Conduct routine inspections (technical & non-technical) across assets where required.
• Document site observations, issues, and inspection findings.
• Prepare inspection reports and share observations with the respective teams.
• Verify compliance with approved fit-out guidelines, safety protocols, and operational standards across assets.
• Issue Tracking & Closure
• Maintain records of inspection observations and track corrective actions.
• Coordinate with technical teams and contractors to ensure closure of identified issues.
• Support the operations team in monitoring completion of corrective actions.
• Assist in maintaining a portfolio-level inspection tracker and compliance records.
• Technical Team Support
• Assist technical teams with inspection follow-ups, documentation, and reporting requirements.
• Support coordination between contractors, site teams, and the operations team.
• Assist in maintaining records of fit-out approvals, inspections, and technical documentation.

Desired Background & Experience

• Diploma or Degree in Engineering (Civil preferred), Architecture, or a related technical field.
• Fresh graduates or candidates with 1-3 years of experience in construction, fit-out monitoring, or site supervision are welcome.
• Ability to read and understand basic architectural and technical drawings.

Key Skills & Attributes

• Basic technical understanding of construction and fit-out works.
• Ability to conduct site inspections and document observations clearly.
• Attention to detail and ability to follow technical processes.
• Good coordination and reporting skills.
• Willingness to travel between project sites if required.