Operations Coordinator / Executive Administrative Operations Officer

Role & responsibilities

• Handle Vendor Empanelment and Company Registration activities with clients and relevant organizations.
• Coordinate with clients and internal teams to complete empanelment and registration requirements.
• Manage GeM (Government e-Marketplace) Bidding, RFP, Tender, and RFQ activities.
• Identify, monitor, and coordinate relevant GeM bids, tenders, and RFP opportunities.
• Prepare, compile, verify, and maintain all required documentation for bids, tenders, RFPs, empanelment, and other business requirements.
• Coordinate with employees and respective departments to collect required technical, commercial, financial, statutory, and administrative documents.
• Follow up with employees and internal teams for pending information, approvals, and documents within required timelines.
• Prepare compliance checklists, declarations, forms, quotations, and supporting documents as required.
• Coordinate and support online bid and tender submissions through GeM and other relevant portals.
• Coordinate with clients and internal teams for clarifications, additional documents, corrections, and submission requirements.
• Maintain organized records of all documentation, submissions, approvals, and correspondence.
• Ensure all documents are accurate, complete, properly formatted, and submitted within deadlines.
• Provide administrative and coordination support for empanelment, bidding, documentation, and client-related activities.
• Perform other administrative and coordination tasks as assigned by management.
• Required Skills: Good knowledge of MS Word, Excel, email communication, documentation, coordination, follow-up, and online bidding po