Operations Co-ordinator

Job description:

We are seeking a responsible, proactive, and highly organized Operations Coordinator to oversee and coordinate the company's day-to-day business operations and administrative activities.

The ideal candidate must have a minimum Bachelor's degree, excellent communication skills in English and Hindi, and the ability to manage multiple business functions efficiently. The candidate will be responsible for coordinating business operations, HR Operations, project-related meetings, vendor communications, and internal and external business coordination.

We are looking for someone who can independently handle responsibilities, coordinate with different teams, follow up on assigned tasks, and ensure smooth and efficient business operations

Key Responsibilities

• Coordinate and manage the company's day-to-day business operations and administrative activities.
• Assist management in business development activities, client follow-ups, business enquiries, and potential business opportunities.
• Oversee and coordinate HR operations, including recruitment, interview scheduling, employee onboarding, attendance, leave records, and employee documentation.
• Support management in planning, organizing, and implementing business and operational activities.
• Organize and coordinate business meetings, project-related meetings, management discussions, and appointments.
• Coordinate with vendors, suppliers, clients, business associates, and government authorities regarding operational requirements, quotations, and follow-ups.
• Monitor ongoing business activities, track assigned tasks, and ensure timely completion of responsibilities.
• Coordinate project-related administrative activities and facilitate communication between project teams and management.
• Prepare and maintain business reports, meeting minutes, official correspondence, and company records.
• Handle email communications, telephone enquiries, scheduling, and general business coordination.
• Follow up on pending activities, deadlines, approvals, and deliverables with the concerned departments and individuals.
• Coordinate procurement, purchasing, office requirements, and service-related arrangements.
• Ensure effective communication and smooth coordination across all business functions.
• Handle multiple responsibilities independently while maintaining professionalism, confidentiality, and accountability.

Requirements:

• MBA / Bachelor's degree in related field
• 3–6 years of relevant experience
• Fluent in both English and Hindi (spoken and written) – Mandatory
• Strong communication and coordination skills
• Experience in PMC / Engineering / Construction industry preferred
• Ability to multitask and handle responsibilities independently

Preferred:

• Experience in handling project-based workforce
• Experience in Business Operations and HR/Admin Coordination

Job Type: Full-time

Language:

• Hindi (Required)
• English (Required)
• Malayalam (Preferred)

Work Location: In person