Operations & Business Support Executive

• Operations & Administration: Manage day-to-day operations, office requirements, documentation, company records, and internal trackers.
• HR & Recruitment: Coordinate hiring, interview schedules, candidate follow-ups, onboarding, employee documentation, and recruitment partners.
• Vendor & Partner Management: Coordinate with vendors, consultants, and service providers; obtain quotations, compare proposals, track deliverables, and follow up on invoices and renewals.
• IT & Procurement: Coordinate the procurement of laptops, software, subscriptions, and office equipment, including approvals, vendor communication, setup, and asset tracking.
• Process Management: Maintain accurate records, track pending tasks, improve workflows, and ensure timely completion of operational activities.
• Management Support: Assist the Founding Director with reporting, stakeholder coordination, follow-ups, and execution of business initiatives.
• Cross-functional Support: Take on additional responsibilities as business needs evolve, work with different teams, and help build processes as the company grows.

Who We Are Looking For

• Minimum 2 years of experience in operations, administration, HR coordination, or business support.
• A quick learner who can adapt to new tools, processes, and changing priorities.
• A go-getter who takes initiative and follows through on commitments.
• Someone who takes ownership and can work independently without constant supervision.
• Comfortable working in a startup where responsibilities can evolve beyond a fixed job description.
• Strong organisational, communication, coordination, and problem-solving skills.
• Proficiency in Google Workspace, spreadsheets, documentation, and basic business tools.
• A dependable professional who values confidentiality, accountability, and deadlines.

What We Expect

We value ownership over excuses, initiative over constant supervision, and execution over simply reporting problems.

The right candidate should be able to identify what needs to be done, take responsibility, coordinate with the right stakeholders, and bring tasks to completion.

This role is ideal for someone who wants to grow with an early-stage startup, learn across functions, and contribute directly to building its operational foundation.