Operations Associate

Job Summary

Operations Associate. Serving as the core of Maxim's day-to-day environment, the Internal Operations Associate acts as a vital bridge across Legal, Finance, and HR functions. In this high-impact capacity, you will collaborate with the CEO to establish foundational systems that transition our workflows to autopilot, facilitating seamless scalability during our growth phase.

Responsibilities

• People Operations: Support the HR lead throughout the entire employee lifecycle, from initial talent sourcing and candidate screening to onboarding, tracking attendance, and overseeing payroll administration.
• Legal & Employee Ops: Manage internal documentation, including offer letters, insurance renewals, and compliance filings.
• Vendor & Workplace Management: Own the relationships with all external vendors (IT, admin, office maintenance) and manage office operations like client gifting and company merchandise.
• Accounting Liaison: Coordinate with external CA/CS team for monthly MIS, GST filings, and data categorization for our Indian and US entities.
• Operational Efficiency: Scrutinize existing workflows to remove manual bottlenecks.

Requirements

• You excel at getting work done through others (e.g., chasing external legal or finance teams to meet deadlines).
• You possess a keen eye for detail, identifying contractual errors and monitoring office needs before others do.
• You are adaptable - shifting from a high-level recruitment compliance call to managing office logistics in the same hour.
• You are comfortable operating with (often uncomfortable) speed and urgency.
• You communicate clearly in writing and conversation, and can align founders, team members, and external stakeholders without losing clarity.
• You stay on top of everything. Nothing falls through the cracks because youre tracking it, following up, and closing loops consistently.
• A genuine fascination with optimizing workplace output coupled with a rigorous commitment to time management

Nice to Have

• Previous experience in a comparable capacity within an early-stage startup environment.

Location

Bengaluru (on-site)

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.