Operation Executive

Invincible NGO is a non-profit organization led by young individuals who are committed to empowering the youth of India for a constructive and better future. Centered on the theme of Youth Empowerment, the organization focuses on nurturing positive qualities, moral values, and ethics among young citizens, especially students. Invincible NGO works to help youth understand their role and responsibility toward society and the nation. Through its initiatives, the NGO aims to create a generation of socially aware, ethically grounded, and actively engaged citizens who contribute to national development.

About the Role

We are looking for an organised and proactive Operations Executive to work closely with the Head of Operations at Invincible. This role will involve managing day to day coordination, calendars, meetings, follow ups, internal tasks, and operational requirements across the organisation.

The role is not limited to administrative work. You will also be expected to identify operational gaps, improve processes, and help make the overall functioning of Invincible smoother and more efficient.

Key Responsibilities

• Manage the Head of Operations calendar, meetings, and appointments.
• Coordinate and follow up on daily operational tasks.
• Prepare meeting agendas, notes, and action points.
• Track pending tasks and ensure timely follow ups.
• Coordinate between different teams and project leads.
• Assist with planning and execution of organisational activities.
• Maintain operational documents, trackers, and reports.
• Support day to day communication and coordination with internal teams.
• Identify gaps, delays, and inefficiencies in existing processes.
• Suggest and implement improvements to make operations smoother.
• Help build and maintain standard operating processes.
• Assist with special projects and tasks assigned by the Head of Operations.
  

Requirements

• Strong organisational and time management skills.
• Excellent communication in English and Hindi.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong follow up and coordination skills.
• Comfortable working with Google Workspace, spreadsheets, calendars, and task management tools.
• Proactive approach towards solving problems.
• Ability to work independently with minimal supervision.
• Attention to detail and ownership of assigned work.
• Comfortable working in a fast paced and changing environment.
• Willingness to learn how different functions of an organisation work.
• Prior experience in operations, administration, project coordination, or a similar role is preferred.