Opening For Lead - Admin (R&D)

Front Desk & Guest Management

• Review and update procedure System and documents related Front desk and Guest Management
• Co-oridnate with all R&D Managers and Tech Centre Head for all Guest, Customer, Senior Leadership Visit and their travel and Food arrangements

Employee Relations

• Liaise with external stakeholders like local government authorities, social workers, local politicians, labour commissioner, villagers, etc. to develop relationships and enable smooth & efficient functioning of the Tech Centre
• Make arrangement for employee relations activities like Monthly Town Hall, Birthday Celebrations, Employee Get together, Sports Activities at Tech Centre level to ensure a high level of employee satisfaction
• Ensure compliance with labour laws and regulations (Contract Labour Act, PF, Employee State Insurance, Workmen Compensation, Minimum Wages etc.)

MIS & Audit Support

• Preparing Annual Budget for Administration, Facility & Utility, Legal Compliance, Employee welfare.
• Preparing reports for HR MIS like Contract Manpower, Transport Cost, Travel Cost, Facility & Utility Cost
• Tracking monthly budget vs actual status & preparing HR Dashboard for monthly Business Review Meeting
• Responsible for Preparation & Review of Audit Report & Support & Resolves Auditor Quires related to Agency & Contract Resources, Administrative Expenses, facility Expenses and etc.
• Reviewing Audit report & preparing action plan & tracking action plan for closure of Non confirmative

Administration

• Supervise and Guide Housekeeping and Security Manpower
• Monitor and Review CCTV footage and take corrective actions
• Manager Cafeteria, Pantry, Employee Transport and Guide various agencies and track their services as per SLA signed.
• Manager garden, uniform distribution, issue of PPEs
• Manager Travel and Hotel Booking through travel desk
• Manager Telephones, Mobile SIM, EPBX
• Manager Courier and process Domestic and International Courier with agency
• Manage Printing & Stationary and ensure it is available on right time and consumed appropriately

Purchase Request and Invoices

• Establish and lead Centralized Purchase Request for CTO Org
• Clear invoices by doing SRN in SAP and Co-ordination with Finance and Purchase for smooth execution of services

Facility and Utility Maintenance

• Plan Preventive and Breakdown Maintenance of Equipments like UPS, Air Conditioning, Fire Fighting Equipments, Telephone & EPBX, Access Controls, CCTV and Water Purifier.
• Attending Breakdown and Coordinate with service provider for resolutions.
• Identifying the power wastage & plan for energy conservation through reduction of energy consumption, reuse of energy, circuit modification and etc.
• Coordinate and Follow up with Corporate Civil Team for completion or modification any projects related facility expansion and modification in Office and Test Lab Area

Safety Officer

• Prepare and Review all safety measures like Evacuation Map, Signages and Format
• Provide right safety training to Safety Committee and Housekeeping and Security Team
• Conduct periodic Safety Audit like Fire Extinguisher, Fire Hydrant Line, Fire Alarm System, Major Equipments and Machinery and take actions
• In case Unsafe conditions inform to Tech Centre Head and R&D Head and Test Lab Head for action implementations
• Conduct periodic audit of Employee Transport and take action through service provider
• Prepare Safety Audit Report and MIS every month and inform to different stakeholders

Relation with Landlord and Service Provider

• Address any building issue related to Water, Electricity, Parking, Common Area Maintenance (CAM)with Elpro and raise concern to respective stakeholder in Varroc
• Address Internal and External Maintenance related to Elpro Building and get it solved by respective agencies

Educational Qualifications

• Qualifications : Minimum Qualification required: Masters degree
• Technical Skills/Knowledge:
• Understanding of Tech centre business operations
• Understanding of all admin processes and systems
• Knowledge of all applicable labour laws and social security acts
• Employee relationship management
• Understanding of SAP

a) Work Experience

• 15 years of industry experience with at least 5-8 years experience in Tech Centre or IT Industry