Opening For Executive Assistant- Contractor

Role Summary

Paychex India is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide strategic and administrative support to the Head of Human Resources - India and Head of Finance - India.

This role goes beyond traditional executive support and requires someone who can leverage modern productivity tools, AI-enabled solutions, automation platforms, and data-driven insights to improve operational efficiency, executive effectiveness, and stakeholder communication. The ideal candidate will thrive in a fast-paced environment, manage competing priorities, maintain confidentiality, and act as a trusted partner to senior leadership.

Key Responsibilities

Executive & Leadership Support:

• Manage complex calendars, meetings, leadership reviews and executive priorities.
• Coordinate leadership meetings, town halls, employee engagement forums and business reviews.
• Prepare agendas, capture meeting notes, track action items and follow up on deliverables.
• Organize domestic and international travel arrangements, expense submissions, and logistics.
• Serve as a key liaison between leaders, employees, vendors and external stakeholders.

HR & Finance Coordination:

• Support HR leadership initiatives, workforce planning reviews, talent discussions, and organizational updates.
• Assist Finance leadership with budgeting cycles, financial review meetings, reporting schedules, and governance activities.
• Coordinate preparation of presentations, dashboards, and leadership communications.
• Ensure timely tracking of business-critical milestones and deliverables.

AI, Automation & Productivity Enablement(Preferred):

• Utilize Microsoft Copilot, AI assistants, automation tools and digital productivity platforms to streamline executive workflows.
• Leverage Power Automate, Power BI, Excel automation and workflow solutions to reduce manual effort.
• Create automated trackers, meeting summaries, reminders and reporting mechanisms.
• Explore innovative ways to improve productivity through AI-enabled solutions.
• Support leaders in adoption of modern workplace technologies and digital tools.

Reporting & Analytics:

• Prepare leadership dashboards, reports, and executive summaries.
• Analyze data trends and generate insights for leadership reviews.
• Maintain confidential records, business metrics, and documentation repositories.
• Monitor action plans and project milestones using structured reporting frameworks.

Stakeholder Management:

• Partner closely with India Leadership Team members and cross-functional stakeholders.
• Manage communications with professionalism and confidentiality.
• Build strong working relationships across HR, Finance, Technology, Legal and Operations teams.

Required Qualifications

Experience:

• 4-8 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, Chief of Staff Associate or Leadership Support professional.
• Experience supporting VP, Director, AVP, Country Leadership or Corporate Function Heads.
• Experience working within HR, Finance, Shared Services, GCC, Technology, or Corporate environments is preferred.

Skills:

• Exceptional calendar management and organizational skills.
• Strong stakeholder management, Good attitude and communication abilities.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Teams/Webex or Similar.
• Experience creating executive presentations and leadership communications.
• Strong problem-solving and execution mindset.
• Ability to manage confidential information with discretion.

AI & Digital Skills:

Preferred experience with:

• Microsoft Copilot
• Power Automate
• Power BI
• AI-based productivity tools
• Workflow automation platforms
• Digital note-taking and project management tools

Success Profile:

The ideal candidate will be:

• Highly proactive,Smart and self-driven.
• Comfortable working directly with senior leaders.
• Detail-oriented with strong follow-through.
• Curious about AI and automation technologies.
• Skilled at improving processes and driving operational efficiency.
• Able to balance multiple priorities in a dynamic environment.