Onboarding Specialist

Role & responsibilities

Role Overviews

We are looking for an HR Executive to manage end-to-end onboarding, background verification (BGV), and employee documentation processes. The role ensures a smooth employee joining experience while maintaining compliance and data accuracy.

Key Responsibilities

1. Onboarding

• Manage end-to-end onboarding process for new hires
• Coordinate with candidates for joining formalities and schedules
• Prepare and share offer letters, appointment letters, and onboarding kits
• Conduct induction/orientation sessions
• Liaise with IT, Admin, and other departments for new joiner readiness
• Ensure smooth Day 1 experience for employees

2. Background Verification (BGV)

• Initiate and track BGV checks through vendors or internal systems
• Verify candidate details such as employment history, education, and identity
• Follow up with candidates and vendors for pending verifications
• Highlight discrepancies and escalate issues as required
• Maintain BGV reports and ensure closure within defined timelines

3. Documentation & Compliance

• Collect and verify employee documents (ID proof, education, experience, etc.)
• Maintain employee records (digital and physical files)
• Ensure compliance with company policies and statutory requirements
• Update HR systems with accurate employee data
• Support audits by maintaining proper documentation

Required Skills & Qualifications

• Bachelors degree (HR or related field preferred)
• 1–4 years of experience in HR operations/onboarding/BGV
• Good understanding of HR processes and compliance
• Strong organizational and coordination skills
• Attention to detail and data accuracy
• Good communication and interpersonal skills
• Familiarity with HRMS tools is a plus