Onboarding Specialist

US Onboarding Specialist

Location: Thane, Mumbai – Onsite

Experience: 1–3 Years

Shift: 06:00 PM – 03:30 AM IST

Employment Type: Full-Time

Job Summary

We are looking for a detail-oriented and proactive US Onboarding Specialist to manage the end-to-end onboarding process for candidates/employees supporting US-based operations. The ideal candidate should have experience in onboarding, documentation, background verification, compliance, and coordination with candidates and internal stakeholders.

Key Responsibilities

• Manage the complete US onboarding process from offer acceptance through joining.
• Collect, verify, and maintain candidate onboarding documentation.
• Coordinate background verification (BGV) and other pre-employment checks.
• Ensure completion of onboarding forms, agreements, compliance documents, and employment-related paperwork.
• Coordinate with candidates regarding documentation, joining formalities, and onboarding requirements.
• Work closely with Recruitment, HR, Payroll, Compliance, and Operations teams.
• Track onboarding status and ensure timely completion of all activities.
• Maintain accurate records in the ATS/HRMS and update candidate information.
• Follow up with candidates for pending documents and resolve onboarding-related queries.
• Prepare and maintain onboarding reports and trackers.
• Ensure compliance with company policies and US onboarding requirements.
• Handle multiple onboarding cases simultaneously while meeting deadlines.

Required Skills

• 1–3 years of experience in US onboarding, US staffing, recruitment coordination, or related HR operations.
• Good understanding of the US staffing/recruitment process.
• Strong knowledge of candidate documentation and onboarding procedures.
• Excellent communication and interpersonal skills.
• Good follow-up and coordination skills.
• Strong attention to detail and ability to manage confidential information.
• Good working knowledge of MS Excel, Outlook, and HR/ATS systems.
• Ability to work independently in a fast-paced environment.
• Comfortable working in the US shift (06:00 PM – 03:30 AM IST).

Preferred

• Prior experience with a US-based staffing/IT services company.
• Experience handling onboarding for US IT professionals.
• Knowledge of I-9, E-Verify, BGV, employment verification, and compliance documentation will be an added advantage.

What We Offer

• Opportunity to work with a US-based organization.
• Professional growth and learning opportunities.
• Collaborative work environment.
• Exposure to US staffing and onboarding operations.