Onboarding Specialist

Roles & Responsibilities

Key Responsibilities:

A.

Employee Onboarding & Documentation

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Manage joining documents, verification of records, and HRIS creation.

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Initiate BGV cases immediately after joining and ensure documents are complete for verification.

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Ensure onboarding files are complete and audit-ready.

B. Background Verification (BGV)

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Initiate and track BGV for new joiners.

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Coordinate with vendors, employees, and escalate discrepancies.

C. HRIS Management & Data Updation

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Update employee lifecycle data in HRIS.

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Run periodic data audits and share reports/MIS as needed.

D. Attendance & Leave Management

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Reconcile monthly attendance and leave records.

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Resolve missing punches and discrepancies before payroll cut-off.

E.

Probation & Confirmation Process

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Track probation timelines and follow up with managers.

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Issue confirmation/extension documents and update HRIS.

F.

Exit & Offboarding Management

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Manage exit documentation, clearance, system deactivation, and F&F inputs.

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Issue relieving and experience letters.

G. Statutory Compliance – PF & ESIC

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Manage employee registrations, updates, and query resolution.

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Support PF transfers/withdrawals and ESIC processes.

H. Employee Records & Compliance

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Maintain updated, complete digital and physical files with BGV and statutory documents.

Qualifications/Requirements:

Preferred Qualifications:

Education & Other Skills

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Bachelor's degree; MBA/PGDM in HR preferred.

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2/3 years of experience in HR Operations with exposure to BGV, HRIS, attendance, payroll inputs, & compliance.

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Strong understanding of HR operations, onboarding, exit processes, and statutory compliance.

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Should have sound knowledge of MS Office (Word, Excel & Power point).

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Good communication (verbal & written) and stakeholder management skills.

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Problem-solving mindset, disciplined, positive approach, enthusiastic and a sense of ownership.

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Should have high collaboration skills to work with multiple stakeholders in the department.

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Ability to maintain confidentiality and integrity